Assistant: Clearing & Forwarding Coordinator

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General Details
Advertised By:Agency
Job Type:Full-Time
Valid Until:2022-01-29
Description

Our client based in Port Elizabeth is looking for an experienced Assistant: Clearing & Forwarding Coordinator.

 

REQUIREMENTS:

  • Matric
  • SDS1 SA Customs Compliance or equivalent Freight Forwarding & Customs Compliance Level 4 (SAQA 59298)
  • Code 8 Drivers License
  • Microsoft Office 365: Teams, Outlook, Word, Excel
  • CargoWise (advantage)

 

PURPOSE OF THE JOB:

  • Responsible for carrying out a support function for the Port Elizabeth team.

 

ADMIN SUPPORT:

  • Daily Perform reception and secretarial functions in the branch as needed, answering of telephones, message taking, etc.
  • Daily Control of invoices / accounts received.
  • Weekly Petty Cash control.
  • Daily running of admin / vessel documentation.
  • Weekly running of banking and purchase of office supplies.
  • Monthly Payment of Service Providers.
  • Monthly Office stationery ordering / control.
  • Monthly Office equipment maintenance.
  • Assist vessel agents with urgent requirements when on vessels/wharf side
  • Prepare ships mail and other parcels/documents for forwarding via courier
  • Monthly Arrange for archives/ filing of vessel files
  • Liaise with service providers for assistance of all crew arriving / departing, with immigration formalities and boarding requirements
  • Booking hotel accommodation for crew / owners’ representatives and superintendents
  • Arranging transport and informing service provider of all flight details for arriving / departing crew.
  • Crew to doctor / hospitalization arrangements.
  • Monthly Assist with Branch Leave registers
  • Provide any other general admin functions as required by the Branch Manager

 

C&F SUPPORT:

  • Draw up relevant documentation as per clients’ instructions;
  • Submit to Customs, TPT and NPA;
  • Calculate Proforma invoices and requests funds (if applicable);
  • Do the necessary acquittals of Customs documents with VOC / Cargo dues on completion of the loading / discharging
  • Compile final Bills of Lading on vessel completion and follow up on release and dispatch of Bills and cargo documents;
  • Filing of all shipping related documentation;
  • Generate invoice to client, prior to bills being released and handed to Branch Manager;
  • Maintain C&F vessel register
  • Running of all C&F documents to different departments

Please consider your application unsuccessful if you have not heard back from us within 2 weeks.


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