Compliance Officer

Assume the primary day-to-day responsibility to ensure the uniformity of protocol followed, adherence to policies & procedures and compliance to laws and regulations.

 

Compliance Officer Job Description: 

The main functions of this position are:
Developing, implementing, maintaining and monitoring the legal and compliance activities to ensure the group complies with all applicable laws and regulations
Reviewing all legal documents of the group
Managing legal risks and be the custodian of the group’s legal documents
Interacting with legal and compliance related official organizations and government bodies
Maintain relationships with internal stakeholders
 
Key Activities
Legal Documentation

· Preparation, drafting, review and critique of legal documentation: including : 

· agreements and contracts,

· regulatory letters,

· customer correspondence and customer facing documentation,

· internal control processes,

· marketing material, and

· policies and procedures to ensure compliance to applicable law(s)

· Conduct legal research and provide advice to Exco to ensure business is compliant with legislation and / or Regulatory codes and / or best industry practice

· Drafting of agendas, minutes, resolutions and other company documentation

· Managing the corporate calendar

· Distribution of corporate documents

· Statutory record keeping

· Statutory submissions

· Attend Board committee meetings and offer advice as required, including commercial contracts, procurement, employment matters

Compliance

· Ensure registration compliance with government bodies and / or regulators

· Implement Compliance, Risk and Internal Monitoring programmes

· Design internal controls, systems, policies and procedures, i.e. put preventative measures in place for non-compliance

· Review all business risks and set-up a program to monitor and mitigate risks including the risk register

· Review all VNL processes and documentation in all departments and all companies to ensure compliance with Companies Act, POPI, Cyber crime and King IV

· Ensure implementation and maintenance of contracts register for the group

· Conduct corporate governance reviews and ensure compliance with corporate governance requirements

· Report on non-compliance

SA Companies Act & other relevant legislation

· Stay abreast of new legislation and changes in existing legislation, and advice Exco on action required to comply

Strategic Advice

· Provide strategic advice and ensure implementation of strategic projects within regulatory framework

· Manage legal projects that may arise from time to time

External Compliance

· Assist with ensuring all company information has been lodged with authorities and is updated regularly

· Assisting with EEA and B