Administrative Assistant (Sawmill Operations)

• General Administration
  • Perform daily administrative duties and office support
  • Maintain accurate filing systems (physical and electronic)
  • Manage emails, calls, and general correspondence
• Production & Operations Support
  • Capture production data (timber output, cutting, wastage)
  • Process job cards, delivery notes, and operational documents
  • Liaise with yard and mill staff to ensure accurate paperwork
• Dispatch & Logistics
  • Prepare delivery notes and dispatch documentation
  • Coordinate with drivers and customers regarding deliveries
  • Ensure all outgoing loads are correctly documented
• Invoicing & Accounts Support
  • Generate and issue customer invoices
  • Capture supplier invoices
  • Assist with basic accounts receivable and payable
  • Follow up on outstanding payments when required

• Stock Control Support
  • Maintain stock records (logs, timber, finished goods)
  • Capture stock movements and assist with stock counts
  • Support stock reconciliations
• Compliance & Reporting
  • Ensure all documentation is accurate and compliant
  • Assist with basic operational and financial reporting
  • Maintain confidentiality of company information

Requirements

• Matric (Grade 12)
• 25 years administrative experience (manufacturing/sawmill advantageous)
• Basic accounting knowledge (invoicing, reconciliations)
• Strong Excel and general computer skills
• Experience with QuickBooks,Bookkeeping,Xero (advantageous)