Permanent Executive Personal Assistant to the CEO

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General Details
Advertised By:Agency
Job Type:Full-Time
Description
My client, a well established and reputable company based in TechoPark Stellenbosch is seeking to employ an Executive Assistant to their CEO. The successful candidate must a relevant diploma ad min of 5 years experience as an Executive PA.
Duties will include:

• Coordinate CEO calendar and meetings
• Coordinate travel logistics
• Execute Personal Assistant and administrative duties
• Perform company secretarial function

Support the CEO to drive the strategic objectives of the organization:



Perform duties of company secretary through execution of administrative duties


Act as the point of contact among executives, employees, clients and other external parties


Responsible for the review of documents, as required


Manage information flow in a timely and accurate manner


Format information for internal and external communication, including but not limited to memos, emails, presentations, report


Operational and process effectiveness



Manage all administration duties for CEO office:



Manage all administrative duties effectively and accurately


Arrange meetings, take minutes and notes; support with the coordination of diaries


Make travel and accommodation arrangements


Process all payment requests



Maintain and build key relationships with internal and external stakeholders:



Build and maintain professional and cordial relationships with all staff and stakeholders



Requirements:



This position requires a strong background in the administrative/secretarial field


PA/Executive diploma beneficial


Experience of at least five years as an executive PA


Extensive experience coordinating executive level meetings


Experience in travel coordination and logistics


Excellent use of English: oral and written for writing, copy-writing and editing


Good command of Afrikaans for understanding written and spoken


Proficiency in MS Office, including Outlook and digital capability


Development and use of systems for checking, follow up and creating efficiencies


Advanced EQ in interaction, communication, cultural sensitivity


Quality orientation with attention to detail for high levels of accuracy


Strong capability to multitask, organise, (re)prioritise and streamline tasks


Proactive, solution-oriented, independent and team-centric


Business Goals



Id Subtitle 729924360
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Website: http://www.helderbergpersonnel.co.za
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Website: http://www.helderbergpersonnel.co.za