Permanent Executive Personal Assistant to the CEO

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General Details
Advertised By:Agency
Job Type:Full-Time
My client, a well established and reputable company based in TechoPark Stellenbosch is seeking to employ an Executive Assistant to their CEO. The successful candidate must a relevant diploma ad min of 5 years experience as an Executive PA.
Duties will include:

• Coordinate CEO calendar and meetings
• Coordinate travel logistics
• Execute Personal Assistant and administrative duties
• Perform company secretarial function

Support the CEO to drive the strategic objectives of the organization:

Perform duties of company secretary through execution of administrative duties

Act as the point of contact among executives, employees, clients and other external parties

Responsible for the review of documents, as required

Manage information flow in a timely and accurate manner

Format information for internal and external communication, including but not limited to memos, emails, presentations, report

Operational and process effectiveness

Manage all administration duties for CEO office:

Manage all administrative duties effectively and accurately

Arrange meetings, take minutes and notes; support with the coordination of diaries

Make travel and accommodation arrangements

Process all payment requests

Maintain and build key relationships with internal and external stakeholders:

Build and maintain professional and cordial relationships with all staff and stakeholders


This position requires a strong background in the administrative/secretarial field

PA/Executive diploma beneficial

Experience of at least five years as an executive PA

Extensive experience coordinating executive level meetings

Experience in travel coordination and logistics

Excellent use of English: oral and written for writing, copy-writing and editing

Good command of Afrikaans for understanding written and spoken

Proficiency in MS Office, including Outlook and digital capability

Development and use of systems for checking, follow up and creating efficiencies

Advanced EQ in interaction, communication, cultural sensitivity

Quality orientation with attention to detail for high levels of accuracy

Strong capability to multitask, organise, (re)prioritise and streamline tasks

Proactive, solution-oriented, independent and team-centric

Business Goals

Id Subtitle 729924360
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Helderberg PersonnelMember since 2017
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