An Administrator

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EMPLOYMENT TYPE : Permanent
SECTOR : Administration
BASIC SALARY : Market related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Matric.
• Drivers license and own transport.
• 25 years experience in sales administration, customer service, or commercial support role.
• High level of accuracy when handling pricing, order information, and reports.
• Highly organized with strong office-management capability.
• Dependable team player with a strong work ethic and service mindset.
• Proficient in Microsoft Office Suite.
• Experience with Sage Evolution.

DUTIES:

Generate CAPEX Quotations:

• Generate CAPEX quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
• Check past sales history of stores and database delivery notes when preparing quotations.
• Generate quotations for replacement units.
• Use Sage Evolution to create quotations.
• Calculate and generate installation and transport costs using Excel, referring to sub-contractors list for installations.
• Request quotations from external courier/transport companies when needed.
• Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
• Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
• Obtain authorization to generate variance quotations.
• Maintain hard copy quotation packs for specific customers.
• Keep the quotation tracking system updated.

Administer and Capture Orders Received:

• Save all received CAPEX orders and associated quotations in digital files.
• Print CAPEX orders and add them to hard copy packs if hard copy quotations exist.
• Verify CAPEX orders against submitted quotations and report any discrepancies.
• Convert quotations to orders using Sage Evolution.
• Update and maintain the Excel stock planning sheet.
• Keep all relevant Excel sheets updated, including weekly orders/quotes, contact lists for Womens Day, and Customer Regional Managers lists.

Reconcile Transport Quotations:

• Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
• Identify and report any discrepancies, investigating the reasons behind them.
• Liaise with the Finance department regarding part loads that may cause differences.

Incoming Cabinet Logistics & Maintaining Documentation:

• Assist with all incoming shipping documentation
  
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