Permanent Operations Coordinator

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General Details
Advertised By:Private
Job Type:Full-Time
Description
My client based in the Northern Suburbs, focusing in the Academic industry is seeking to employ an Operations Coordinator to join their Publishing department. The ideal candidate will have excellent communication and grammar skills, attention to detail and be able to work within in a team environment. We are looking for someone that is self-motivated and result orientated.
Job Summary:


Operations Coordinator communicate with authors, reviewers and editors to ensure and meets regulatory quality standards (double-blind peer review) and ensure a complete manuscript for handover. During these stages engage with colleagues and clients (author, reviewer, editor) as to monitor service delivery and customer satisfaction to each journal.

Journal production targets






Co-ordinate with other in-house teams, and production staff to negotiate and monitor timescales for stages in the unassigned and review publishing process.






Co-ordinate with authors throughout the unassigned and review process.


Manage the Submission and Review administration of authors, of manuscripts, of peer reviewers and editors.


Manage the peer-review process from manuscript submission to final editorial decision, including managing the editorial mailboxes.












Collecting reviews and notify and co-ordinate with editors and reviewers.


Processing revisions & resubmissions and sending them to the editor and reviewers as needed.


Sending reminders to authors, editors & reviewers; transmitting editorial decisions (rejections, invitations to revise, approvals) to the authors.












Scrutinising the manuscript processing & scheduling issue releases to ensure work enters the production process on-time and at the desired quality.






Communicate with editors, reviewers and authors to ensure the timely & on-target execution of journal targets for review.






Identifying elements missing in a manuscript and liaise with the author to obtain the material.


Preparing articles for review by collating information and changing the manuscript to prepare it for the next relevant publication process.












Format and review manuscripts to ensure their accuracy & readability for the production process.


Verifying and carrying out plagiarism checks of scientific manuscripts by using iThenticate software, consult with the Editor on any matters of concern.











Journal production standards






Ensure rolling acceptances and processes at each journal (to ensure weekly and monthly acceptance output).






Ensure that time from review to acceptance does not exceed 90 days.


Ensure minimum requirements of indexers are adhered to (e.g. weekly and monthly publication output).


Ensure minimum requirements of the Department of Higher Education and Training are adhered to for accepted quantities and institutional ratios (e.g. 25/75 Rule).












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