Operations Assistant

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General Details
Location:
Advertised By:Private
Job Type:Contract
Employment Equity:EE/AA
Description

A well-established company in the ICT sector seeks to employ a dynamic, qualified, experienced and committed individual to work in their close knit team in Durban. This vacancy exists for a maternity cover and for a self-driven, passionate and results focused person to be part of our specialist team.

Requirements:

Technical Skills

  • Schedules and prioritizes meetings for the COO;
  • Serves as the primary point of initial contact on matters pertaining to the COO;
  • Provides assistance and represents the COO, as appropriate, in communicating with internal and external stakeholders;
  • Completes a broad variety of administrative tasks for the COO and other operations members including: facilitate open communication between individuals within the OPS department, as well as to other departments in the company; preparing, writing, and collating departmental reports and minutes of meetings, managing an extremely active calendar of appointments, completing reports, composing and preparing correspondence that is sometimes confidential, arranging for travel plans, itineraries and agendas, and compiling documents for travel-related meetings;
  • Independently researches, prioritizes and follows up on multiple incoming issues and concerns addressed to the COO;
  • Manages multiple tasks as delegated by the COO;
  • Follows up with the COO and operations team on various projects and tasks;
  • Assist COO in meeting needs of direct reports;
  • Track various departmental due dates and report back to COO;
  • Work closely with the COO to oversee daily business operations;
  • Ability to work effectively in a fast-paced environment;
  • Coordinate with managers/ team leaders to schedule team meetings and to provide follow-ups;
  • Support the COO in managing and resolving operational issues;
  • Participate in all meetings and distribute minutes of meeting to the operations team/ COO;
  • Demonstrates a focus on quality by being accurate and thorough; looks for ways to improve processes and deliverables;
  • Responsibility for administering aspects of the team’s communication to ensure no unreasonable delay in workflows and deliverables; and to provide a good level of support to all team members;
  • Accepts responsibility for actions and follows through on commitments;
  • Takes initiative and independent action; asks questions and shares risks as necessary;
  • Ability to interface with internal and external stakeholders;
  • Ability to be proactive to anticipate the executives’ needs and have exert follow through;
  • Proficiency in Microsoft Package is required.

Academic requirements

  • Matric certificate require
  • Post matric qualification in operations management;

Relevant experience

  • At least 1-year operations experience
  • Project Management;

How to Apply

Only if you meet the above requirements above please email your CV to with your qualifications to recruitment@dataworld.co.za (Please include REF: OPS ASSISTANT_Name and Surname in the Subject Line). Candidates must meet the above requirements to apply for the role advertised.


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