Facilities Administrator

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General Details
Advertised By:Agency
Job Type:Temporary
Employment Equity:Non EE/AA

Facilities Administrator
Department Facilities
Location Cape Town Central
Reporting to Facilities Manager
Client Property Development & Management Company
CTC of R7 000 (dependent on experience, qualifications) plus 5% provident fund contribution.

The main purpose of the Position: To ensure all administrative requirements in the Facilities Department are duly completed and to provide administrative support to the Facilities Manager and other Managers.

Minimum experience and requirements:

• Matric
• Diploma in admin/facilities an added advantage

• Administration Knowledge
• At least 3 years’ experience
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office suite

Behavioral Dimensions and Skills required
• Organizing and planning skills
• Verbal and written communication skills
• Team member
• Attention to detail and accuracy
• Adaptability
• Time management

Key Performance Areas:
• Maintain data integrity (this project/information is for use by finance);
• Collect Dex/Turnstile/Internet/CCTV information and update spreadsheet daily which must be distributed to relevant parties by 10h00 daily;
• Assist with obtaining quotes and/or supplier prospectus;
• Managing and controlling the monthly duty roster;
• Managing the leave documents for the Precinct Manager and the Building Managers centrally;
• Assist in administrative functions general as and where it relates to the Facilities Department centrally;
• Raise dispatches for artisans and cleaners as and when required
• Assist with staff queries when Precinct Managers/Building Managers are not in the office;
• Handle inbound and outbound calls;
• Gathering quotes, raise PO’s, arrange for delivery and collecting invoices for payment
• Assist where needed with student inquiries;
• Submit regional invoices
• Preparing invoices for payment
• Prepare regional invoices above the cap for approval and sign off
• Assist and work on the weekend roster and distribute to the managers
• Take minutes during meetings; type minutes and distribute to managers
• Prepare DBT report as and when required
• Ensure that you understand the functions of the Maintenance Administrator, the Procurement Officer and the Facilities Admin Clerk of Works to assist should any of these members be ill and/or on holiday;

Direct applications (detailed CV and certificates) to Mo@cvdesk.co.za. Subject: Facilities Admin CT.

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