Executive Assistant Wanted
Executive Assistant Job Description
We are looking for a new Executive Assistant to support our Managing Director (MD). You will manage mostly business related tasks for the MD such as creating reports, organising travel and accommodation, taking minutes, and other organisational tasks. To adequately fulfil this role, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:
Acting as the point of contact between the MD and internal or external contacts
Handling correspondence directed to internal or external contacts
Preparing reports, memos and other documents.
Answering emails and routing emails to the correct person and taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents and reports.
Researching and conducting data to prepare documents for review and presentation by the MD.
Assisting in preparations for meetings.
Accurately recording minutes from meetings.
Using various software, including word processing, spreadsheets, databases and presentation software.
Reading and analysing incoming emails, submissions, and distributing them as required.
Making travel arrangements for the MD.
Experience as a virtual assistant.
Provide general administrative support.
Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
Ability to multitask and prioritise tasks.
Excellent time management skills.
Attention to detail.
Ability to organise a daily workload by priorities.
Great verbal and written communication skills.
Must be able to meet deadlines in a fast-paced, dynamic environment.
A proactive approach to problem solving with strong decision making skills.
Professional level verbal and written communications skills.
Must be fluent in English and Afrikaans