Job Seeker Administration

Office Administrator - Property Management CompanyJob Overview:

We seek a highly organized and proactive Office Administrator. The Office Administrator will play a critical role in ensuring the smooth operation of our office by providing administrative support, managing office supplies, coordinating schedules, and handling all enquiries for the Project Manager. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:Administrative Support:Perform general administrative tasks including answering phones, responding to emails, and managing correspondence.Schedule and coordinate meetings, appointments, and property inspections.Prepare and distribute memos, letters, and other documents as needed.Maintain and update office files, records, and databases.

• Office Management: Manage office supplies inventory and place orders when necessary.Ensure the office is clean, organized, and well-maintained.Coordinate maintenance and repair services for office equipment and facilities.

• Client and Tenant Relations: Serve as the first point of contact for clients, tenants, and vendors, providing exceptional customer service.Handle inquiries and complaints, escalating issues to the property manager as needed.Assist with tenant onboarding and move-out processes, including preparing lease agreements and processing paperwork.

• Financial Administration: Assist with accounts payable and receivable, including processing invoices and payments.Maintain accurate financial records and assist with budget tracking.Prepare and submit regular financial reports to management.

• Property Management Support:Assist property managers with tenant communications, lease administration, and property inspections.Coordinate property maintenance and repair requests, ensuring timely resolution.Help organize and manage property-related events and activities.

Required Skills and Qualifications: Proven experience as an office administrator, administrative assistant, or similar role.Experience in property management or real estate is a plus.

• Skills: Excellent organizational and time management skills.Strong written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with property management software (e.g., Yardi, AppFolio) is advantageous.

• Attributes:

  • High level of attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively. Strong problem-solving skills and the ability to work independently. Professional and courteous demeanor.

Education and Certifications: High school diploma or equivalent required.Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field preferred.How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are the ideal fit for this role to admin@thecoachsa.co.za marked to Humaira for attention.