Senior Cashbook/Debtors Clerk

Job Description

DAILY

Maintain organized and accurate records of all Accounts receivable transactions, correspondence, and payment history

Ensure compliance with company policies, accounting standards, and legal requirements related to Accounts receivable

Record and allocate payments received, ensuring they match outstanding invoices and apply any necessary adjustments or credits

Monitor and track payments received from customers, recording them accurately in the accounting system Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues

Oversee/ assist Cashbook Clerk to ensure daily, weekly, monthly tasks are performed

Monitor and manage various bank account to ensure there are sufficient funds

WEEKLY

Regularly review Accounts receivable aging reports, to identify overdue invoices and take appropriate actions to collect outstanding amounts

Prepare and provide regular reports on Debtors aging, collections efforts to management

Assist with loading of Cashbook Transfers/payments for release

Maintain Cashbook, Bank accounts/Debtors account for various Trusts

MONTHLY

Identify and report accounts that are unlikely to be collected as bad debts, following established procedures for write-offs

Create and send invoices to customers for goods or services rendered, ensuring accuracy and compliance with company policies

Purchase and distribute Airtime to staff

Maintaining of various reports for the Game Farm

Receive, analyse and process payment of various Municipal accounts

AD-HOC

Deal with all Forex receipts/payments

Address customer inquiries related to billing, payments, and account balances promptly

Update customer records with changes in contact information, credit limits, and payment terms, as needed

Assess and evaluate the creditworthiness of new customers and recommend appropriate credit limits and terms

Preparation and submission of Ad-hoc short-term Cashflow forecasts