Permanent Wage Clerk

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General Details
Advertised By:Private
Job Type:Full-Time
A successful and established company based in Montague Gardens is seeking to employ a proactive, experienced Wage Clerk to join their team. The ideal candidate will be able to work independently and handle large volumes of work. The following will apply.

Grade 12 / Senior Certificate

Financial Diploma

Pastel Payroll experience

Must be proficient with Excel, Word, and Outlook

Intermediate level on Excel VLookup

BIBC - Building Industry Bargaining Council experience will be advantageous

Highly numerate

Must be able to work on SARS e-filing (Employee tax registrations and tax directive applications)

Own transport


Processing of weekly and monthly wages payroll for all local and foreign operations in the Group, and all activities related thereto, which include, but are not limited to the following:

Downloading the factory timesheet information from the relevant clocking program.

Liaising with admin, operations and site managers to ensure the timesheets are reviewed, authorized and submitted timeously for processing.

Ensuring all employees have valid contracts before wages are processed and maintaining the schedule in this regard on a weekly basis.

Liaising with the HR Director timeously regarding expiring contracts to ensure notice periods are adhered to, and extensions (where relevant) are obtained.

Ensuring all non-SA employees working in SA have valid work permits and maintaining this at all times.

Capturing timesheet data onto the Job-costing system and maintaining the employee information in said system.

Analyzing timesheets in line with the efficiency system and submitting reports to the relevant parties.

Liaising with wages staff regarding queries and resolving these accordingly.

Exporting and submitting EFT batch files to Office Manager for loading within the required timeframe.

Preparing and submit sick pay claims to the Building Industry Bargaining Council (BIBC) every week and ensuring that these are received and processed.

Preparing ad-hoc and monthly payment requests for employee / third party payments, ensuring that payroll reports are in line with required payments to be made.

Liaising with all relevant third parties/institutions in respect of deductions from employees and following any due process required by said parties in respect of remittance advice etc.

Submitting weekly payroll reports to Finance Department.

Compiling and submitting monthly EMP201 and payroll reports, with all supporting paperwork, to the Finance Department.

Exporting monthly UIF declarations for submission to the Financial Controller.

Maintaining BIBC rate and lookup tables within payroll and updating these on 1st November every year in conjunction with the BIBC rate changes. This includes ensuring that the correct stamps are purchased for each employee and ensuring that this ties back to payroll.

Printing and distributing annual IRP5’s to all employees b...

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