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Debtors Clerk

18 days ago50 views
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General Details
Advertised By:Agency
Company Name:Job Placements
Job Type:Full-Time
Description
REQUIREMENTS
Minimum education (essential):
  • National Senior Certificate
  • Tertiary qualification or certificate in Finance / Accounting (advantageous)
Minimum applicable experience (years):
  • 2 - 5 years experience in a Debtors Clerk or similar financial administrative role.
  • Experience managing large debtor books or high-volume accounts (advantageous)
Required nature of experience:
  • Debtors account management and reconciliation
  • Credit note processing and resolution of account discrepancies
  • Customer query handling and communication with internal departments
  • Experience working on Sage Evolution or similar ERP/accounting systems
  • Exposure to credit control and debt collection processes
  • Basic accounting knowledge and understanding of financial transactions
  • Basic VAT knowledge and application in credit notes and invoicing.
Skills and Knowledge (essential):
  • Strong numerical and analytical ability
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy in processing financial data
  • Proficiency in Microsoft Office (Excel and Word essential)
  • Knowledge of Sage Evolution and SearchWorks (advantageous)
  • Sound understanding of credit control principles and financial procedures
  • Strong organizational and time management skills
Other:
  • Proficient in Afrikaans and English
  • Own transport and valid drivers license
  • Willingness to work overtime or extended hours during month-end
KEY PERFORMANCE AREAS
Credit Note Processing
  • Process all credit notes accurately according to return notes, short deliveries, and claims.
  • Verify the validity of each credit request to ensure compliance with company policies.
  • Maintain accurate records of all processed credit notes (electronic and manual).
  • Identify and report irregularities or duplicate credit requests promptly.
Debtors Account Management
  • Maintain and update debtor accounts to ensure all transactions are recorded correctly.
  • Reconcile customer accounts and investigate discrepancies or unmatched payments.
  • Prepare and distribute monthly customer statements.
  • Monitor accounts to ensure timely payments and escalate overdue accounts when required.
Query and Dispute Resolution
  • Investigate and resolve customer credit and payment disputes efficiently.
  • Liaise with sales, logistics, and branch admin teams to resolve account-related issues.
  • Maintain professional communication and follow up on all outstanding queries.
  • Ensure all resolutions are documented and processed within set
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Job Placements
Selling for 10+ months
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