Restaurant Finance position

A restaurant and deli in Constantia is looking for a junior finance clerk which will also support the storeroom staff.

Candidates need to be able to travel to Constantia daily,

Job Description – Finance Admin and Stores Support

Key Functions

 Dealing with the cash onsite

o Processing Cash Ups

o Completing the Cash Up spreadsheet including importing EFT, SnapScan, Yoco and Credit Card info from bank statements

o Ordering, collecting, Making Floats and distributing change to the cashiers

o Counting all cash on hand Every Friday and for month end reports.

 Supplier accounts (Stock loading)

o Ensuring all invoices are captured & filed timeously

o Monitoring flow of information into Sage

o Preparing weekly payment schedules

o Weekly and monthly reconciliation of supplier accounts

o Providing back-up for capturing GRVs if Anam off sick/away

 Controlling stock movements between sites

o Ensuring all stock movements are captured timeously (kitchen use, wastage etc)

o Capturing stock from stock sheets at month end.

o Pies, Smoked Salmon to be counted every morning Monday to Friday.

o Ensure that Bar Count is done Monday, Thursday and Friday.

o Receiving and issuing of

 General Bookkeeping

o Working daily in Sage Accounting processing all transactions

o Reporting to accountant as required

 Monthly preparation of payroll information

o Collating timesheets, leave information and deductions for payroll system

o Printing & collating payslips & timesheets for distribution to staff

o Ensuring all statutory deadlines and requirements are met

 Staff Filing

o Confidential filing of staff information

o Update on permits and passports monthly who is outstanding

o Ensure everyone has a contract and staff forms who have been recruited and add to payroll once employment is confirmed and documents in order

 Ad-hoc

o Tend to Charmaine’s ad-hoc enquiries

 Storeroom backup, support and relief.

 Admin backup and support and relief.

Deadlines

Weekly

• Suppliers

o Cut off 4pm on Wednesday on sage

o Thursday morning run schedule and send to Charmaine

o Friday load for payments post queries being answered.

• Payroll

o Send hours to Zuko/Charmaine on a Thursday

o Edit hours on a Friday

o Process deductions and loans on a Friday.

o All leave taken to be communicated to Accounts dep timeously.

• Monthly

o Denise to Beverly will s deadlines for the following

o Suppliers and recons

o Payroll hours and Deductions recon

o Cash up recons and cash on hand count

o bank reconciliations

o intercompany loan account reconciliations

o vat input and output check

Send a cv and salary expectations to cvfordlc@gmail.com

Applications will only be accepted via email, do not DM, message or phone.