BOOKKEEPER/OFFICE MANAGER

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General Details
Advertised By:Private
Job Type:Full-Time
Employment Equity:EE/AA
Description

Reports directly to Managing Director but performs daily functions with minimal supervision. Responsible for the maintenance and timely upkeep of the Company’s financial records based in Durban City Centre.

Monitor & manage the following office staff:

  • Accounts Payable & Receivable
  • Cashier
  • Receptionist & Tea lady

This position provides administrative support to all Branches and staff.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Financial/Bookkeeping:

  • Responsible for financial procedures and records relating to Cashbook Ledger/Banking & regular reconciliation of cash between the Point of Sale & Accounting Systems
  • Monitoring & maintenance of checking accounts & invoices (including A/P & A/R)
  • Maintain subsidiary ledgers, including journal entries for adjustments to general ledger
  • Develop and apply fiscal controls & procedures
  • Monitor the integrity of the safeguards built into the system and report any discrepancies or irregularities to the MD
  • Preparation of lead schedules for year-end financial audit, including direct communication with auditing firm
  • Ensure statutory submissions & payments are submitted and paid on time including PAYE, VAT, Stats SA
  • Communicate regularly with MD, providing relevant financial information as requested Administrative/Customer Service & Support
  • Respond to e-mails & follow up on outstanding administrative queries & accounts
  • Complete projects as assigned by the MD, developing procedures or other manuals, organising files, customer surveys & follow-up etc.
  • Provide support to staff as needed
  • Perform general clerical duties including the maintenance of the attendance register for the admin staff
  • Other general duties as determined by the Executive Director
  • Improve & computerise manual systems of cash reconciliation
Daily duties but not limited to:

  • Downloading Bank Statements
  • Managing the Bank Account balances
  • Prepare daily payments, transfers & see to all other cashflow requirements on the Bank platform
  • Provide deposit reference numbers to all branches
  • Capture and maintain Cashbook transactions

MINIMUM QUALIFICATIONS

  • Associated Degree, Bachelor’s Degree preferred. Desired course of study: Business Administration, Accounting or equivalent experience
  • Minimum 5 years’ experience of Bookkeeping
  • Computer proficiency, including a comprehensive understanding of Excel, Word Processing and Database Management
  • Working experience on an accounting system such as Pastel Sage or Quickbooks
  • Knowledge of SYSPRO will be advantageous but not essential
  • Flexible and collaborative
  • Excellent organisational and office skills
  • Strong communication and interpersonal skills
  • Sound decision-making ability
  • Ability to work independently while maintaining effective working relationships with co-workers, supervisors, customers and the general public

Consider your application unsuccessful should you not receive feedback within 14 days. E-mail copies of CV, Matric Certificate, relevant Qualifications and required salary to viveshni@adamsbooks.co.za

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