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Temp Records Coordinator (Centurion) - Urgent posi

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3-4 MONTHS CONTRACT BASIS The Records Coordinator ensures the provision of high quality administrative and operational support services to the organisational records management function. The incumbent will be responsible for:Managing paper records and documents submitted to Records Management, throughout their lifecycle (including scanning and indexing);Ensuring that vital records are required in the administrative functions of the organisation are preserved as needed by the organisation, policy and regulation;Collecting, processing, retrieval and accessibility of archival material as well as supplying information on records according to relevant policies, work instructions and guidelines;Using relevant knowledge and experience to protect the integrity of the records against alterations, removal, damage or theft and ensure that a record is complete;Participate in the implementation of Electronic Records Management Systems;Assist all Divisions with their records management processes. AREAS OF RESPONSIBILITIES: The key performance areas of the role will focus on, but not limited to: 1. Timeous and correct physical in-house filing of Documents and Records in Records RoomKeeping track of whats taken out/returned to Records Room issuing files and documentsPhysical maintenance of the filing room in accordance to National Archive regulations (Cleaning and security) Capturing of invoicesFile returned cheques in numerical orderCommercial paper in numerical order/date order from settlement agentsCreate new files after approval from Records SpecialistCreating and update of file mapsEnsuring that sufficient filing consumables are available 2. Document Management and Information flow Newspapers and journals circulationCut relevant newspaper articles for record keepingEnsure that documents and records are filed according to the file plan, RM policies and proceduresUpdate and control Central Register for documents and actions requiredWorking closely with all Divisions, ensure that their documents and files are filed correctlyKeep and update registers for documents management on a regular basisDistributing post and documents to relevant employees, offices or other destination (in & out trays) at least 2 times a dayOpen mail, update the Invoice Register on a daily basis with all the invoices received, and distribute to relevant employeesPrint invoices received through invoice inbox and distributeAssist with annual file auditTracking of files being booked out of filing room and returned 3. Library Administration Process and capture new library materialsHandle Library Requests and issue of Library materialManaging the Library registerFile Library Materials 4. Archival Management Preparing records for disposal and archiving (sorting & arrangement, barcoding, listing https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzkxMjkxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1229129&xid=1109_91291

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Main purpose of the job: To perform various administrative and driver tasks to support the operations staffThe Office Assistant/Driver will undertake a variety of activities in the officeLocation: Pretoria - Tshwane Key performance areas: Manage the procurement and distribution of airtime to all project teamsMaintain project files and records so they remain updated and easily accessibleSort and distribute tools and resources to all facilitiesAssist with bulk printing for facility-based staffAssist with submission of invoices and payments follow-upTake minutes of meetings during procurement-related meetingsAssist in office management and organization proceduresMonitor stocks of office supplies and report when there are shortagesAssist in making travel arrangements and booking venues for conferences and eventsFulfill messenger and driver duties for the teamTransporting employees to and from meetings and the facilitiesCollecting and delivering classified documentsRendering fleet management supportMaintaining knowledge on the policies and procedures applying to the working environment, particularly regarding vehiclesDoing other ad-hoc functions as determined by the Office ManagerRequired minimum education and training: Matric Computer literate in standard MS Office packages A valid code 10 driver’s license with PDP and no endorsements Required minimum work experience: 2 Years’ relevant experience Desirable additional education, work experience, and personal abilities: Proven experience as an office clerk or other clerical positionWorking knowledge of office devices and processesVery good knowledge of MS OfficeExcellent communication skillsVery good organizational and multi-tasking abilitiesKnowledge of the Road Traffic ActMust manage vehicle appropriatelyHigh level of trustworthiness and reliabilityPhysically fit Excellent communication skills self-disciplineDemands of the job: Able to work in a demanding environment and adapt to changesMust be contactable after hours for any unplanned emergencies or queriesTO APPLY: Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. AJ Personnel is fully POPIA Compliant. Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 09 March 2022.Wits Health Consortiu https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5Njk5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1175910&xid=1109_69699

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"printing invoice books" in Pretoria / Tshwane

printing invoice books in Pretoria / Tshwane (15 results)

Results for printing invoice books in All Categories in Pretoria / Tshwane