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Results for office administration in Office jobs in Western Cape
1
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The role of the debtor’s clerk is primarily to ensure that the company recovers from its debtor’s money that is owed to it.
The tasks involved will also include sending statements to debtors, resolving queries that the debtor may have with items on his/her statement, liaising with business units that sell to the debtor and communicating directly with the debtor concerned.Responsibility:•Creation and posting of customer invoices on ERP system within the defined deadlines
•Allocating receipts on cash books to the relevant customer invoices on the ERP system
•Extracting aged analyses weekly and reconciling to the G/L balances
•Attend weekly aged analyses meetings and provide feedback on outstanding balances
•Maintaining and filing of records in accordance with good governance principles and legislative requirements.
.•Follow up on outstanding debts and ensure their proper and timely recovery.
•Any other duties as may be required from time to time to properly execute the job purpose.
•Creation of Debit order runs on a weekly basis.
•Administrative functions –Creating invoices, billings, credit notes etcJob Reference #: https://link.jobjack.co.za/?jobId=c1e7b993-a34c-4a
2d
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Key Responsibilities:
Reception Assistance
·
Manage overflow calls, take
messages, and address customer queries promptly.
Logistics Coordination
·
Capturing picking slips in
excel and verifying courier weigh bills for efficient order processing
·
Ensure vehicle documentation is
current and up to date
Procurement and Inventory management
·
Facilitate minor procurement of
office supplies to maintain smooth operations
·
Verify and process creditor
invoices accurately
·
Assist with regular stock takes
and update inventory records accordingly
Timekeeping and Leave Management:
·
Monitor and update the time
keeping system daily
·
Manage employee leave forms and
update the system accordingly
Reporting and Financial Management
·
Assist in generating reports on
fulfillment and debtors, ensuring accurate and timely updates
·
Reconcile daily payments and
maintain payment records.
·
Assist in processing casual
wage payments and maintainig check sheets
·
Support MD with rental
collections and ad hoc requests
·
Assisting with travel
arrangements
Required Skills and Qualifications
·
Proficiency in MS Office Suite,
including Excel and Onedrive
·
Familiarity with accounting and
warehouse management software
·
Experience in technical product
environments is advantageous
·
Strong organizational and
multitasking abilities
·
Excellent communication and
interpersonal skills
·
Attention to detail and
accuracy in administrative tasks
Salary : R9000.00 - R15 000.00 depending on
experienceTo apply, please complete the questionnaire
https://www.surveymonkey.com/r/S2MZKZQand then submit your CV via email to reception.hydrofire@gmail.com
Please also include notice period/ availability***Please note that your CV will not be
considered if you have not completed the questionnaire.
****Only shortlisted candidates will be
contacted
1d
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Administrative/Bursar position.The school seeks to employ a suitably experienced person for the above SGB position.Applicants should have experience in the following:Receiving, receipting and banking of school fees.Updating and producing school fees statements.Updating electronic cashbook.Follow up on payment defaulters.Handling petty cash.Working knowledge of CEMIS.Completing learner and educator attendance on WCED platforms.Excel, word and outlook.Dealing with WCED + NGO's.• Must have Matric, drivers licence and own vehicle.Please let your CV and application letter speak to the above.Email it to: windermerehighrecruitment@gmail.comApplication closing date: 13th of May 2024Starting date: 1st of June 2024
1d
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Our client is an established venture capital investment manager that accelerates the international expansion of African innovation-driven businesses by leveraging Knowledge, Networks and Funding. Based in Observatory, Cape Town, they are recruiting for a Compliance and Office Manager/Support to join their team soonest.
Job Purpose:
The successful candidate would take charge of the implementation of compliance processes (across our funds) and keep these maintained and updated as required by the various reporting bodies. This person would take pride and pleasure in compliance and risk management in a financial services industry, but would like more variety in their job and would enjoy also managing the small office for 8-10 employees and provide support to the CFO and Inhouse Legal Counsel on ad hoc tasks. The role will include occasional event organising and management, as well as a small amount of executive PA work that would include travel arrangements and diary management. Minimum Requirements
• Grade 12 - National Senior Certificate
• Compliance related Tertiary Qualification, or similar
• 1 - 3 years proven working experience in compliance and risk environment
• Valid Drivers License and own vehicle
• Valid SA ID
• Clear criminal record Technical Competencies
• Microsoft Excel, PowerPoint, Outlook, Word, Google Drive, Google Sheets, Gmail, Cloud, Slack and Excel Personal Competencies:
• Customer centric
• Professional
• Strong administrative skills
• Presentable
• Strong organisational skills
• Innovative
• Punctual
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• High performance culture and ethic
• Strong problem solving skills
• Flexible, self-motivated and proactive
• Trustworthy with high standards of personal integrity Performance Areas Tasks/Functions:
• Need to be technologically literate
• Proficient with numbers
• Be a peoples person and able to engage with people professionally
• Be able to read legal documents in English and understand license requirements
• Be able to prepare paperwork for the book keepers
• Be able to submit applications for license / emigration / company formations
• Be able to submit compliance reports to the FSB - basic insurance compliance work
• Knowledge of opening bank accounts in foreign jurisdictions
• Knowledge of the implementation of KYC / AML procedures
• Read requirements for applications such as for the starting of companies / business licenses for different jurisdictions
• Need to understand the difference between cryptos, futures, securities and derivative
• Submit payroll figures to accountants / book keepers
• Submit bank statements to accountants / book keepers
• Gather information for taxes from the banks and call estate agents if a property needs to be valued
• Organise flights, appointments and visas
• Update web content Working Hours
• Mondays to Fridays, 08:00 to 17h00
• Hybrid Salary
• Market ...Job Reference #: 202409
2d
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Our company is growing rapidly and is seeking a Junior OfficeAdministrator. We look forward to reviewing your resume.Duties and Responsibilities:- Preparing, organising and storing information in paper and digital form- Dealing with queries on the phone and by email- Greeting visitors at reception- Arranging post and deliveries- Taking minutes at meetings- Typing up letters and reports- Updating computer records- Printing, scanning and photocopying- Ordering office supplies- Maintaining office systems- Liaising with Staff, suppliers and contractorsQualifications and Additional Skills Required:- Strong communication skills (written and verbal)- Must be able to work at and utilize all necessary functions of a computer in order to complete all essential duties and responsibilities- Ability to adhere to deadlines and execute on tasks and handle multiple assignment s in a fast-paced environment- The ability to use your own initiative to solve challenges- Organisational skills with high attention to detail- At least 1 - 2 year working experience as an Assistant, Secretary, Clerk
2d
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OFFICE ADMINSTRATION ASSISTANTWe are looking for an Office Administrator for our Engineering/Construction Firm. Duties would include (but not limited to) some of the following:- Manage e-mails- Manage calendar/meetings- Data capturing- Copies & Filing- Typing Notes / Minutes- Assist with Payroll / WagesREQUIREMENTS:- 5 Years Experience- Matric Certificate- Bi-lingual- Driver's LicenseTHE FOLLOWING WOULD BE AN ADVANTAGE:- Administrative Certificates/Qualification- Previous experience in construction industryPlease send latest CV, copy of ID to:E-mail: emanagement021@gmail.com Shortlisted candidates to be contacted by 30 April 2024 for scheduled interviews.
2d
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Remuneration: R8000 - R9000 per month Location: Cape Town, PlumsteadEducation level: MatricJob level: Junior/MidType: Temp to Permanent
Assist with daily administrative tasks, including answering phone calls, emails and correspondence
Maintain and update student records, ensuring accuracy Maintain office supplies inventory and ordersCoordinate with other administrative staff to ensure efficient workflowAssist in student admissions processes, including maintaining student application records, processing enrolment forms and providing information to prospective studentsAssist in managing financial transactions, such as processing invoices, receipts and refundsMaintain financial records and databases, ensuring accuracy and compliance with internal policiesMinimum requirements
Matric plus some tertiary education, preferably business-relatedExcellent phone etiquette and organisational skillsComputer literate – MS Office, Outlook. Experience with database management will be advantageous Available to start 01 June 2024Personal qualities
Excellent communication skills, both oral and writtenAttention to detailConfidentialityTime managementThe ability to work under pressureSelf-motivatedAble to work within a teamOnly candidates who meet the above requirements will be considered. Shortlisted candidates will be contacted for an interview. If you have not heard from us within two weeks your application was unsuccessful.
Please provide your CV in MS Word format, including a copy of your identity document, passport or driver's licence and submit it to: hayley@apt.co.za.
2d
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We are looking for an administrative assistant. Duties & Responsibilities Includes all administrative duties. Answering telephone calls, taking messages, filing, must have selling skills. SKILLS & REQUIREMENTS* Sage Accounting 2 years experience required!1. Matric2. Fully Bilingual Afrikaans & English3. Computer literate4. Customer service & telephone etiquette. 5. Excellent listening skills6. Attention to detail.7. Be organised and able to take direction under authority. 8. Willingness to learn. 9. Punctual 10. Based in Northern Suburbs Kindly forward CV & recent photo to sales@anzaflooring.co.za Salary between R8000 - R10000 depending on experience and knowledge.
3d
1
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House-o-Orange
Au pairs is looking for a new staff member to join our team in South Africa, as
a stand-in for one of our staff going on maternity leave.
A full-time position, Monday to Friday (08:30am
to 5pm), will be available at our South African office in Melkbosstrand,
starting June 2024 – January 2025.
Who are we?
House-o-Orange Au Pairs South Africa is an
international Outbound Au Pair agency. We are members of IAPA and have our own
head office in The Netherlands. Our SA Branch was started in 2010 and has grown
from strength to strength. On a daily basis, we recruit and train South African
and Namibian candidates for placements as Au Pairs in the Netherlands, Belgium,
America, Germany, France, Austria & Switzerland. Not only will you be able
to become part of a fun, dynamic and fast driven team – you will also have a
spectacular view seeing as our office is located right across the beach!
What are we looking for?
• A motivated & driven individual;
• Someone who is able to work in a fast paced
office environment;
• Someone who can think on their feet and use
their own initiative;
• Intellectual with excellent problem solving
skills;
• Someone creative;
• A people's person who can connect well with
different people and personalities;
• Someone who has excellent communication and
organizational skills;
• Someone who is punctual, reliable and
accurate;
• Someone with strong administrative skills;
• Someone who can write well in English;
• Someone who is a non-smoker with healthy
habits.
Our minimum requirements:
• A National Senior Certificate with good marks;
• Ideally a valid driver's license (or the goal
to obtain it);
• Fluent in English and knowledge of Afrikaans;
• Computer literate;
• Interest in the youth travel industry and/or
experience;
• Ideally lives in Melkbosstrand or surrounding
areas
Position is set for 5 days a week, at the HOO
RSA premises in Melkbosstrand.
Kindly ensure to provide your salary expectation within your email once
forwarding your CV and Cover letter.
How to apply:
Please email your CV and cover letter telling us
why you are the right fit for this position to manager@house-o-orange.co.za by
12:00pm on April 25th, 2024.
Interviews will be held on the 29th
of April 2024.
Start
date: June 2024.
7d
1
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Report AdGeneral DetailsLocation:Brackenfell, Northern SuburbsDate Listed:2024-04-12DescriptionWe at AFRICAN WATER UTILITIES (PTY) Ltd are looking at recruiting a Junior HR
HR System Administration &
Reporting (HR Metrics)
Prepare
and report monthly on IOD, Absenteeism, EE movements, disciplinarians,
expenses etc.Ensure
all administrative processes relating to employment, terminations, leave,
IOD’s, EE, accounts, disciplinarians are accurately and timeously updated,
processed in line with business practices.Report
any noncompliance to policies and procedures and remedies.Maintenance
of new and existing employee data on relevant HR information systems.Employee
terminations and liaising with third party service providers on all
employee benefit processing and claims (Death, provident fund, funeral,
and Workers’ compensation)
Job Grading and Job Descriptions
·
Perform regular/yearly maintenance checks and update job descriptions
and advertisements to ensure alignment with changes in business needs and
requirements through a through a collaborative and pro-active approach.
Labour relations & Compliance
Advise
supervisors, managers and employees on employee relations matters in line
with HR policies and procedures.Conduct
regular toolbox talks according to a set plan to inform and educate staff
on all employee matters, changes within the business and policies.Assist
with preparation and coordination of hearings/grievances proceedings.Accurate
and timeously recording of all cases on the relevant HR information
systems.Monitoring
and reporting of whistle blowing mechanisms as per set schedule for
action.Build
and maintain open consistent communication throughout all channels.Ensure
timeous and accurate capturing and submission of Reports.Assist
with preparation for audits.
The successful candidate must have:
Matric
with a diploma in Human Resources or related fieldsAt
least 1 -3 years relevant working experience in a similar positionLabour
legislation knowledge with application will be advantageousKnowledge
of SAGE will be advantageousComputer
literate – (Word, Excel and Outlook)Good
written and communication skills with ability to speak in front of peopleAbility
to problem solve, analyse information or situations, with a pro-active
approachReliable
team player, serving team objectives with strong relationship building
skills and a customer service approachMust
have a valid driver’s license and own reliable transport
Please note that only short listed
candidates will be contacted.
If you do send an email to the recruiter directly: lezahne@africanwater.co.za
10d
1
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We are looking for an
office administrator to join our team Duties and Responsibilities based in the Northern Suburbs of Cape Town: • Performing
administrative duties. • Typing, formatting, and editing reports, and
documents, • Entering data, maintaining databases, and keeping records. •
Liaising with internal departments, answering calls. • Copying, scanning, and
emailing documents. • Managing mail and courier services. • Observing best
business practices and etiquette. Key Skills • Advanced typing, and
organizational skills. • Ability to manage internal and external
correspondence. • Working knowledge of printers, copiers, scanners, • Excellent
written and verbal communication skills. • Exceptional interpersonal skills. • Job Role: Download of results • Industry: Other • 4 Month Temp • Salary:
Negotiable Required Skills 3 Years of Experience Qualifications • High school
diploma. • Certification in secretarial work, office administration, or related training will be an advantage • 1-2 years of experience in office administrator would be
advantageous. • Extensive experience in creating documents and spreadsheets,
using office software such as MS Word, Excel. Email shorted C.V. to cv@nevetec.co.za
9d
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Junior
Administrative Assistant
DUTIES
AND RESPONSIBILITIES
1. Administration of stock movement within Pastel
system
Transfer of stock between warehouses for outsourcing
purposes
Process of in-house packaging, bulk orders and
hand-stock job cards
2. Administration of Eastern Cape or Western Cape
customer orders.
Process all customer orders received via B2B into
Pastel
Issue picking slips to respective warehouse for
picking.
Match picking slips to invoices once confirmed by
warehouse.
Ensure that all processed invoices are complete and
accurate in terms of customer details, product description, quantities, prices,
lot numbers & discounts (if applicable)
Report “out of stocks” to Dispatch Manager
Ensure that all goods leaving premises is accompanied
by a valid tax invoice.
Process of returns, claims and credits for all
warehouses.
Monthly reconciliation of stores to check sales and
stock flow and reordering to stock levels.
3. Perform receptionist functions
Answer incoming telephone calls, screen and direct
calls to appropriate personnel or department.
Take and deliver messages when personnel unavailable.
Provide relevant information about company products to
callers.
4. Monitor visitor access and maintain security
awareness
Tidy and maintain the reception area.
Welcome on-site visitors, determine nature of business
and announce visitors to appropriate personnel.
5. Provide administrative support to team
Assist team members when necessary.
Assist with financial year end stock-take.
Must
have sound knowledge of pastel evolution.
Must
reside close to Lansdowne area.
Some
debtors and creditors knowledge would be an advantage.
This
mandate is not exhaustive and will be updated as things move along.
email
- ghouwa@spicemecca.co.za
(no
calls will be entertained, and only shortlisted candidates will be contacted)
10d
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IF YOU ARE INTERESTED PLEASE SEND YOUR CV TO Elzaanbrits@gmail.com OFFICE ADMINISTRATOR RESPONSIBILITIES 1. Administration• Handle course enquiries and obtain sufficient information from the client to enable accurate quote• Prepare quotes on SAGE accounting software• File and process course bookings and audit bookings• Schedule public training courses (annually) and update the office calendar on Google Docs for any added courses during the year, or in-house training/audits booked.• Update course brochures when necessary and load on Google Drive• Send course confirmation/audit confirmation and Zoom invite (for online) as soon as booking is received• Invoicing• Follow up on overdue payments on a weekly basis• Send customer statements when required• Follow-up on course enquiries – courtesy calls• Design course ads and save as pdf on Google Drive• Send course ads 2 weeks prior to course is due to start on LinkedIn and Facebook pages• Update the database on Outlook if there are “new” enquiries• Invite contacts to follow the above pages 2. Skills• Fluency in English is essential• Excellent communication and interpersonal skills• Attention to detail• Systematic work method• Ability to work independently • Computer literacy (Google Drive, Google, Microsoft Word, Microsoft Excel, Outlook, SAGE accounting) • Experience with Apple Mac 3. Education• Senior certificate – grade 12 (minimum)• Office/Business admin qualification and/or digital marketing diploma/certificate or other relevant degree/diploma or certificate
10d
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I am writing to express my sincere interest in the office administration position within your esteemed organization despite my limited professional experience in this field, i am highly motivated and eager to embark on a fulfilling career in office administration while i may not have direct experience, i have recently completed a comprehensive office administration course that has provided me with a solid foundation in various aspects of administrative tasks, including document management, data entry, scheduling, and customer service throughout my coursework, i consistently excelled and demonstrated a strong commitment to learning and mastering new skills what i lack in professional experience, i make up for with my enthusiasm, adaptability, and a strong work ethic i am a quick learner who thrives in fast paced environments and enjoys tackling new challenges head on i am confident that my academic background, coupled with my determination to succeed, will enable me to quickly become an asset to your team moreover, i am drawn to the opportunity to contribute to your organization and grow both personally and professionally i am eager to immerse myself in the day to day operations of your office, learn from experienced colleagues, and make meaningful contributions to the success of your team thank you for considering my application i am excited about the possibility of joining your organization and am confident that i would be a valuable addition to your team i am available for an interview at your earliest convenience to further discuss how my skills and enthusiasm align with the needs of your organization
12d
We are seeking a half day administration assistant / Supervisor at our fuel station / convenience store. The successful individual would have to meet the following criteria:- Punctual and Reliable- High Level of professionalism- Work well in a high pressure environment- Honest & Ethical (Very important)- Have excellent time management and multitask- Show initiative - Able to create systems to streamline tasks.- High level of attention to detail- Problem solver- Handle difficult situations and clients- Able to work quickly and accurately- Able to work with money.- Quick learner- Positive attitude- Respectful- Accountable and able to follow instructions- Friendly- Fully computer literate- Previous experience- Contactable references- Clear criminal recordDuties will include but are not limited to:- Staff shift rosters- Cash ups- Bank statement reconciliation- Data Capturing- Answering of telephone- Checking in of orders- Placing of orders- Stock counts- HSSE checks- Wage preparationShould you fit the above requirements, please send your CV to applyhere56@gmail.com
13d
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Debtco Group / True North is looking to appoint the following administrative staff;1. Proposal Agent : The requirements to qualify for this position is the following:- Previous experience in handling the full spectrum of proposals- Attention to detail and being organized.2. DC Collections Agent:To qualify for this position you require the following:- Previous experience in Debt Review Collections- Sense of urgency - Attention to details and organized in your way of workingShould you be interested please forward your CV to joe@debtcgroup.co.zaThe Companies offers pleasant working environments with competitive salariesBoth offices are at Century City
17d
1
Are you a motivated individual with a flair for sales and strong administrative skills? Express Removals & Storage, based in Montague Gardens, is seeking someone like you!Become an essential part of our expanding team with the opportunity to grow over time.Key Responsibilities:Manage and coordinate client communications across Gmail, Qcontact CRM , WhatsApp etcOversee daily sales related admin tasks & call follow-ups.Assist in reception & warehouse; assist storage clients & call follow-ups.Software Used:Gmail / SheetsQcontact CRMSage Accounts SoftwareChatGPTWorking Hours:Monday to Friday, 8:00am - 5:30pmCompensation:R6000 per month starting salary, plus overtime opportunities (2 Saturdays per month required)How to Apply:To express your interest in this opportunity, please complete our online application form through the link provided below.https://form.jotform.com/221772475534056Kindly note that applications submitted via email will NOT be considered.We can't wait to welcome the newest addition to our growing team!
23d
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Marketing company in George is looking for a full-time Admin
Assistant.
Applicants would need to be proficient in Outlook &
Excel, have good attention to detail and have at least 2 years’ experience in
administration.
Experience in Pastel and marketing would be advantageous.
Email CVs to domos@photoworkshop.co.za
23d
1
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We are looking for qualified administrative assistant who can handle various administrative duties and job tasks for our company.Salary: R20,000 - R25,000For more information please send your resume/cv to careers.freelancehub@outlook.com
23d
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We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be computer literate with advanced knowledge of Microsoft Excel. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations and supporting various departments.Responsibilities:Utilize advanced Excel skills to create and maintain spreadsheets, charts, and reports.Assist in data entry, analysis, and management tasks.Organize and maintain physical and digital files.Coordinate meetings, appointments, and travel arrangements for staff.Provide administrative support to ensure smooth day-to-day operations.Respond to inquiries via phone, email, and in-person interactions.Assist with the preparation of documents, presentations, and correspondence.Collaborate with team members to complete projects and tasks as assigned.Manage office supplies inventory and place orders when necessary.Uphold confidentiality and handle sensitive information with discretion.Requirements:Proficiency in Microsoft Office Suite, particularly Excel.Strong organizational and time management skills.Excellent communication and interpersonal abilities.Ability to prioritize tasks and work efficiently in a fast-paced environment.Attention to detail and accuracy.Previous experience in an administrative role is preferred.Join our team and contribute to the success of our organization as an integral part of our administrative team!
24d
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