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ADMIN ASSISTANT *NB: MUST RESIDE IN CAPE TOWN
SKILLS AND QUALIFICATIONS REQUIRED
●
At
least 2-3 years’ experience in admin
●
Grade
12 or equivalent
●
Pastel
experience
●
Computer
literacy (including Excel proficiency)
●
Great
organizational skills and attention-to-detail
●
Excellent
Verbal and written communication skills
●
Ability
to be flexible and to think / work independently,
without needing constant
guidance / instruction and work well
within a diverse team
●
OWN vehicle and valid driver’s
license essential NB!
●
Honesty,
trustworthiness and professional integrity essential
●
Must
be willing and able to work overtime as and when required
KEY RESPONSIBILITIES
●
Reception
and switchboard duties
●
Provide
refreshments for management and clients
●
Processing of customer invoices on Pastel and follow up
on outstanding
payments
●
Maintain
an accurate filing system of all client records and invoicing.
●
Maintain
waybill tracker and administer courier bookings
●
Assist
with housekeeping duties in the office
●
Ordering
office stationery, groceries and other essentials
●
Organize
all staff birthday events
●
Assist with team events
and/or functions (i.e team building)
●
Administer all Traffic
Fines
●
Assist
with general maintenance of office building (i.e reporting faulty doors,
aircon
and coffee machine)
●
Reporting
technical issues (i.e phones, Wi-Fi, and copy machine)
●
General
administration and ad-hoc duties that may be required,
which
is not limited to but includes pet duties (i.e parlour & outside breaks)
and assisting with PA
duties and personal errands for the Director.
PLEASE SEND A COPY OF YOUR CV WITH A MOTIVATION LETTER
AND SALARY EXPECTATION TO VACANCIES@INFOLED.CO.ZA
1d
Be part of
a growing team and put your mark on the world ranging from corporate stationery
to high end custom vehicle wraps and signage.
Applicant
must be able to work within a team as well as independently, seeing projects
from conceptualization to print / manufacture.
Job Description:
·
Candidate
will be required to:
·
Daily
management of projects.
·
Managing
daily schedules using Slack Calendar. This will include booking in jobs and
liaising with staff and clients to find convenient bookings.
·
Overseeing
project resources.
·
Be
responsible for keeping everyone on task and projects on deadline, handling the
logistics and keeping all parties updated on the progress.
·
Work
with staff to accomplish tasks. This includes setting up the crews each morning
for their scheduled jobs.
·
Identify
opportunities to adjust and revise work processes in order to increase
efficiency.
·
Constantly
update our internal project management system (CU – ClickUp)
·
Develop
work schedules for various departments to ensure that projects and processes
are on schedule.
·
Communicate
potential problems to project teams and recommending solutions.
·
Create
timelines, instructions, and breakdowns for future projects.
·
Informing
project teams of any updates and changes as and when they occur. The Debrief
Chat must be constantly monitored, and feedback supplied to keep teams on
track.
Experience:
Must have worked
in the Signage / Vinyl Industry and have knowledge of the products.
·
Traffic
Control: 3 years (Required)
·
Signage:
1 year (Required)
·
Vinyl
Industry: 1 year (Required)
·
Microsoft
Office: 1 year (Required)
·
Office
& Excel: 1 year (Required)
Job Type: Full-time
Salary:
R8 000,00 - R8 500,00 per month
Please send
your CV to pa@phoenixdpc.co.za (only if you have these requirements)
2d
LOCATION: BLOEMFONTEINSALARY: R14K PER MONTHJOB REFERENCE: TC951537We are hiring for an Administrator to join our business. If you love dotting the i’s and crossing the t’s, checking for accuracy and quality, then this is an opportunity to start your career within a busy Estate Planning team.Day-to-day you will be inputting and collating Will and Lasting Power of Attorney (LPA) supporting documents, opening and distributing incoming mail, scanning documents to solicitors, photocopying, managing stationery and timely dispatching client documents.Main duties and responsibilities:Inputting, collation and dispatch of Will and Lasting Power of Attorney (LPA) supporting documents.Opening and distributing incoming mail, scanning documents to solicitors, photocopying and topping up stationery and ordering same.Fully supporting Estate Planners in timely and accurate dispatch of client documents as directed.Supporting Sales manager with ad-hoc administrative tasks as directed.Maintaining exceptional quality of work in order to meet agreed business targets and also to meet the Society of Will Writers (of which we are members) Code of Conduct.Liaising with key stakeholders to the business to maintain quality relationships.Experience, Skills and Behaviour’s we value;Accuracy and attention to detail is essential.Comfortable using Microsoft packages such as Word, Excel.Prioritising and organizational skills, working to deadlines.Supportive and enjoys working as part of a team.Good verbal and written communication.Committed to quality; highly compliant.Most of all we look for people who display and work around the core values of our business:Ambitious – to break ground to help our customers enjoy a better retirement.Supportive – relationships are key to everything we do.Personal – going above and beyond to offer exceptional service.Integrity – honest, true and transparent in all of our relationships.Responsive – whatever the challenge we’ll deliver the right result.Expert – experts in our field, our thirst for knowledge never stopsHours: 9.00 – 17.00 – Monday to FridayNo weekends.How to apply:Please submit your CV to: vacancies@theconsult.co.zaOr follow link below: https://theconsult.co.za/administration-assistant/
16d
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