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1
Our client is an established venture capital investment manager that accelerates the international expansion of African innovation-driven businesses by leveraging Knowledge, Networks and Funding. Based in Observatory, Cape Town, they are recruiting for a Compliance and Office Manager/Support to join their team soonest.
Job Purpose:
The successful candidate would take charge of the implementation of compliance processes (across our funds) and keep these maintained and updated as required by the various reporting bodies. This person would take pride and pleasure in compliance and risk management in a financial services industry, but would like more variety in their job and would enjoy also managing the small office for 8-10 employees and provide support to the CFO and Inhouse Legal Counsel on ad hoc tasks. The role will include occasional event organising and management, as well as a small amount of executive PA work that would include travel arrangements and diary management. Minimum Requirements
• Grade 12 - National Senior Certificate
• Compliance related Tertiary Qualification, or similar
• 1 - 3 years' proven working experience in compliance and risk environment
• Valid Drivers License and own vehicle
• Valid SA ID
• Clear criminal record Technical Competencies
• Microsoft Excel, PowerPoint, Outlook, Word, Google Drive, Google Sheets, Gmail, Cloud, Slack and Excel Personal Competencies:
• Customer centric
• Professional
• Strong administrative skills
• Presentable
• Strong organisational skills
• Innovative
• Punctual
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• High performance culture and ethic
• Strong problem solving skills
• Flexible, self-motivated and proactive
• Trustworthy with high standards of personal integrity Performance Areas Tasks/Functions:
• Need to be technologically literate
• Proficient with numbers
• Be a people's person and able to engage with people professionally
• Be able to read legal documents in English and understand license requirements
• Be able to prepare paperwork for the book keepers
• Be able to submit applications for license / emigration / company formations
• Be able to submit compliance reports to the FSB - basic insurance compliance work
• Knowledge of opening bank accounts in foreign jurisdictions
• Knowledge of the implementation of KYC / AML procedures
• Read requirements for applications such as for the starting of companies / business licenses for different jurisdictions
• Need to understand the difference between cryptos, futures, securities and derivative
• Submit payroll figures to accountants / book keepers
• Submit bank statements to accountants / book keepers
• Gather information for taxes from the banks and call estate agents if a property needs to be valued
• Organise flights, appointments and visas
• Update web content Working Hours
• Mondays to Fridays, 08:00 to 17h00
• Hybrid Salary
• Market ...Job Reference #: 202409
3h
1
Admin Assistant Paarden Eiland Cape Town
Our client in Paarden Eiland Cape Town is looking for an Admin Assistant with 3 years plus experience in administration, quotes, invoicing, and PowerPoint presentations. You need to be an Admin Assistant to one of the company’s Lead Interior Designers. PowerPoint (Creative) experience and any bookkeeping financial software like for example Pastel, Xero, QuickBooks or any other experience is essential for invoicing.
Salary NEGOTIABLE depends on the experience
Min Requirement
Matric
Experience in Administration, Quotes and communication
Experience from Construction or Interior design industry an added bonus
Experienced in Accounting/Bookkeeping Software like pastel, quickbooks or Xero to name a few
Experienced in Excel and Microsoft office
Must have Power point and CANVA experience
Creating Powerpoint presentations
Strong Office Coordinating experience
Experience with social media – an added advantage
An interest of being creative
Customer focused
Responsibilities
All General Administrative duties
Generating Quotes, Processing sales Orders and Order Follow Up’s
Reporting on orders
Communicating with clients on follow ups and progress
Creating of Visual Presentations (PowerPoint/Canva mostly)
Specification Documents
Visit clients and do notes (act as Personal Assistant)
Compiling reports on discussions and meetings
A good grasp of social media advantageous (not necessary)
Deadline driven
Apply online
FROGG RecruitmentConsultant Name: Ryno Enslin
4h
1
Admin Assistant Paarden Eiland Cape Town
Our client in Paarden Eiland Cape Town is looking for an Admin Assistant with 3 years plus experience in administration, quotes, invoicing, and PowerPoint presentations. You need to be an Admin Assistant to one of the company’s Lead Interior Designers. PowerPoint (Creative) experience and any bookkeeping financial software like for example Pastel, Xero, QuickBooks or any other experience is essential for invoicing.
Salary NEGOTIABLE depends on the experience
Min Requirement
Matric
Experience in Administration, Quotes and communication
Experience from Construction or Interior design industry an added bonus
Experienced in Accounting/Bookkeeping Software like pastel, quickbooks or Xero to name a few
Experienced in Excel and Microsoft office
Must have Power point and CANVA experience
Creating Powerpoint presentations
Strong Office Coordinating experience
Experience with social media – an added advantage
An interest of being creative
Customer focused
Responsibilities
All General Administrative duties
Generating Quotes, Processing sales Orders and Order Follow Up’s
Reporting on orders
Communicating with clients on follow ups and progress
Creating of Visual Presentations (PowerPoint/Canva mostly)
Specification Documents
Visit clients and do notes (act as Personal Assistant)
Compiling reports on discussions and meetings
A good grasp of social media is advantageous (not necessary)
Deadline driven
Apply online
FROGG RecruitmentConsultant Name: Quinton Wright
4h
1
The role of the debtor’s clerk is primarily to ensure that the company recovers from its debtor’s money that is owed to it.
The tasks involved will also include sending statements to debtors, resolving queries that the debtor may have with items on his/her statement, liaising with business units that sell to the debtor and communicating directly with the debtor concerned.Responsibility:•Creation and posting of customer invoices on ERP system within the defined deadlines
•Allocating receipts on cash books to the relevant customer invoices on the ERP system
•Extracting aged analyses weekly and reconciling to the G/L balances
•Attend weekly aged analyses meetings and provide feedback on outstanding balances
•Maintaining and filing of records in accordance with good governance principles and legislative requirements.
.•Follow up on outstanding debts and ensure their proper and timely recovery.
•Any other duties as may be required from time to time to properly execute the job purpose.
•Creation of Debit order runs on a weekly basis.
•Administrative functions –Creating invoices, billings, credit notes etcJob Reference #: https://link.jobjack.co.za/?jobId=c1e7b993-a34c-4a
5h
1
Our client is seeking a highly organized and detail-oriented individual to join their team as an Office Administrator. The ideal candidate will play a crucial role in ensuring the smooth functioning of their office operations while also handling invoicing tasks with precision and efficiency.
Minimum Requirements & Qualities
Must live in a close proximity of Dunoon
Own reliable transport to travel to and from work
Previous experience in office administration or admin assistant
Matric certificate, any additional qualification will be advantageous
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Previous experience in Xero will be advantageous
Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy in invoicing processes.
Effective communication skills, both written and verbal.
Strong problem-solving and decision-making abilities
Ability to work independently and collaboratively within a team
Duties (Including but not limited to)
Office Administration:
Manage day-to-day office operations, including answering phones, responding to emails, and maintaining a tidy and organized workspace
Coordinate meetings and appointments, ensuring that the office schedule runs efficiently
Order and maintain office supplies to support a productive work environment
Assist in the onboarding of new employees and provide administrative support to team members as needed
Develop and maintain an efficient filing and documentation system for easy retrieval of important records
Invoicing:
Generate and issue accurate and timely invoices to clients based on provided services or products
Maintain a systematic record of all invoices, receipts, and financial transactions
Follow up on overdue payments and communicate effectively with clients regarding billing inquiries
Salary
Our client offers a salary of R11 000 – R13?000 depending on qualification and experience.
Applicants who feel they fit the above profile and meet ALL the minimum requirements are urged to apply for this position.
Please note that only shortlisted candidates will be contacted.Job Reference #: OfficeAdministrator
5h
ADMIN ASSISTANT *NB: MUST RESIDE IN CAPE TOWN
SKILLS AND QUALIFICATIONS REQUIRED
●
At
least 2-3 years’ experience in admin
●
Grade
12 or equivalent
●
Pastel
experience
●
Computer
literacy (including Excel proficiency)
●
Great
organizational skills and attention-to-detail
●
Excellent
Verbal and written communication skills
●
Ability
to be flexible and to think / work independently,
without needing constant
guidance / instruction and work well
within a diverse team
●
OWN vehicle and valid driver’s
license essential NB!
●
Honesty,
trustworthiness and professional integrity essential
●
Must
be willing and able to work overtime as and when required
KEY RESPONSIBILITIES
●
Reception
and switchboard duties
●
Provide
refreshments for management and clients
●
Processing of customer invoices on Pastel and follow up
on outstanding
payments
●
Maintain
an accurate filing system of all client records and invoicing.
●
Maintain
waybill tracker and administer courier bookings
●
Assist
with housekeeping duties in the office
●
Ordering
office stationery, groceries and other essentials
●
Organize
all staff birthday events
●
Assist with team events
and/or functions (i.e team building)
●
Administer all Traffic
Fines
●
Assist
with general maintenance of office building (i.e reporting faulty doors,
aircon
and coffee machine)
●
Reporting
technical issues (i.e phones, Wi-Fi, and copy machine)
●
General
administration and ad-hoc duties that may be required,
which
is not limited to but includes pet duties (i.e parlour & outside breaks)
and assisting with PA
duties and personal errands for the Director.
PLEASE SEND A COPY OF YOUR CV WITH A MOTIVATION LETTER
AND SALARY EXPECTATION TO VACANCIES@INFOLED.CO.ZA
12h
1
We are looking to employ an administration clerk
for invoicing and stock control.
Candidate must be familiar specifically with SAGE Evolution 200, for accounting, statements,
cash books and invoicing. Not the other Sage versions.
We are based in Epping 2, on Bofors Circle road.
Candidate must have their own vehicle for transport.
Planning, Payroll, wages and basic HR duties may be required too.
The hours would be 07h00 until 17h00 daily.
Kindly email both your C.V. and I.D.
to: nick@theskinpeople.co.za
15d
1
STEYN COETZEE INCCONVEYANCING /GENERAL LEGAL SECRETARY
Position for a Conveyancing/general
legal secretary at our Attorney's practice in Paarl available. The candidate
will be required to provide administrative support to one or more attorneys.
Requirements:
Applicants
must have a senior certificateComputer
literacyBilingual in
English and Afrikaans both written and spoken. Knowledge of
the registration of bonds.Relevant legal
secretarial skills.Accuracy and
efficiency is essential. Knowledge of
Ghostconvey will be advantageous. Ability to
follow up on active instructions independently.Eager to learnPrevious
experience in registration of bonds.
DEBT REVIEW SECRETARY Vacancy for a debt review secretary
at our Attorney's practice in Paarl available. Requirements: Applicants must
have a senior certificateComputer literacyBilingual in
English and Afrikaans both written and spoken. Accuracy and
efficiency is essential. Relevant experience
in Debt Review would be advantageous. Please
email your CV to reception@steyncoetzee.co.za Closing date for applications:
MONDAY 25 MARCH 2024
16d
1
TO WHOM IT MAY CONCERNI hereby apply for a Job vacant within your company.As an individual, I am a qualified Secretary / Receptionist/ Administrator. I have worked for a couple of organizations holding this position and highly feel that I am fully experienced in that field. I have more than 13 years hands on experience and duties included day to day office management and Legal Secretarial duties as noted in my Resume. My last Job was working as a Barrista at a Coffee Shop in Capetown, which also had a Bar. I am a dedicated individual who works with minimum or no supervision at all. I am open to any type of Job outside of my qualifications at the moment.Kind regards,MOREBLESSING HUNGWE{moreblessinghungwe05@gmail.com} ☎️ 0847155382
18d
We are seeking an Office Administrator with a minimum of 3 years' experience in letting commercial and residential properties, has basic accounting skills, proficient in Microsoft Office, is comfortable in working in a small office environment and has exceptional people skills. Experience in Propworx and/or Xero will be a big advantage. The ideal candidate should be fully bilingual, organized, friendly, takes ownership and possess strong communication abilities. Location: Somerset WestWorking Hours: Mon - Thurs: 08h00 - 17h00 & Fri: 08h00 - 15h00Salary: Based on experience Interested individuals can send their CV's to inixza@gmail.com
16d
Office Administrator Vacancy in the Recycling Industry!
Are you organized, detail-oriented, and passionate about
making a difference in the world? We're looking for a dedicated Office
Administrator to join our team at South Group Recycling, a leading player in
the recycling industry. If you thrive in a fast-paced environment and are ready
to contribute to our mission of sustainability, we want to hear from you!
About Us: At South Group Recycling, we're committed to reducing waste and promoting environmental
conservation through innovative recycling solutions. As a trusted leader in the
industry, we're driven by a shared vision of creating a greener, cleaner future
for generations to come.
Responsibilities: As an Office Administrator, you will play a key role in ensuring the smooth and
efficient operation of our office. Your responsibilities will include:
Managing day-to-day administrative tasks, such as answering phones, responding to
emails, and organizing meetings.Maintaining accurate records and databases, including client information, invoices,
and inventory.Assisting with payroll processing, expense tracking, and other financial tasks as
needed.Coordinating office supplies and equipment, and liaising with vendors and suppliers.Providing general support to the management team and other staff members as
required.
We're looking for candidates who possess:
Proven experience in office administration or a related field.Strong organizational and multitasking skills, with the ability to prioritize and
meet deadlines.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite and other office software.A proactive and self-motivated attitude, with a willingness to take on new
challenges and learn new skills.
Joining our team means:
Salary of R10000.00.Opportunities for career growth and advancement within the company.A supportive and collaborative work environment where your contributions are
valued.The chance to be part of a company that is making a positive impact on the
environment.
Ready to Make a Difference? If you're ready to take the next step in your career and contribute
to our mission of sustainability, we want to hear from you! Send your resume
and cover letter to ewssouthgroupcpt@gmail.com to apply for this position. Join us in our journey to build a more sustainable
future for our planet.NB! Position available in Cape Town office only.
10d
I
AM LOOKING FOR SOMEONE WHO HAS EXTENSIVE EXPERIENCE ON LODGIFY EXPERIENCE WITH
AN ACCOUNTING BACKGROUND IDEALLY – TEMPORARY POSITIONCompany
Overview:
Exclusive
Villa Rentals is a dynamic villa rental company specializing in short-term
rentals.
Position
Overview:
As
our portfolio has grown substantially, we have now moved over to Lodgify
Channel Manager. We are thus seeking an individual whose sole responsibility is
to do the Onboarding and assist with managing the accounting.
Qualifications:
Proven
experience as an Administrator or Accountant in the short-term rental industry.
Hands-on,
extensive experience with Lodgify
Knowledge
of the booking platforms used in South Africa and its integration with Lodgify
Excellent
attention to detail and organizational skills.
Effective
communication and interpersonal abilities.
Experience
in setting up an the XERO accounting system used with Lodgify in South Africa.
Proficient
in Microsoft Office Suite and accounting software.
How
to Apply:
Interested
candidates are invited to submit their resume, cover letter, any relevant
certifications and a recent photograph to info@exclusivevillarentals.co.za or via WhatsApp on
+27 84 201 3918. Please include “Lodgify Administrator/ Accountant
Application" in the subject line. The deadline for applications is 8 March
2024.Preference will be given to candidates with Lodgify experience.
11h
Experienced
office administrator required for electrical services company based in
Milnerton area.
Successful candidate must be able to work
efficiently under pressure, without supervision, timeously, follow company
admin protocol, and pay extra attention to detail.
Minimum requirements:
-Tertiary qualification/s in administration -
beneficial
-Minimum 5 years' experience in administrative
duties
-Fluent in English - fluency in Afrikaans
beneficial
-Fully computer literate
-Microsoft Office Apps - Extensive knowledge and
experience required
-Excel*** - Extensive knowledge and experience
non-negotiable
-Google Sheets
-Basic knowledge of electrical services and items -
beneficial
-OHS experience - beneficial
-Own transport
-Proven References
Duties
-Data capturing
-Client liaison/telephone duties
-Supplier liaison
-Maintaining & updating filing systems (hard +
soft copies)
-Basic Administrative duties
-Assist managers wherever necessary
-Work independently
Working Hours:
Mon-Fri from 7:00 - 16:00
Monthly remuneration CTC: between R7000 - R8500 (negotiable based on
experience and qualifications)
If you fit the above criteria, please forward a
full pdf CV with traceable references and relevant qualifications to
woodmanselectrical01@gmail.com.
PLEASE ONLY APPLY IF YOU FIT THE ABOVE
CRITERIA - ONLY SUITABLE CANDIDATES WILL BE CONTACTED. IF YOU HAVE NOT
RECEIVED A RESPONSE WITHIN 2 WEEKS FROM YOUR APPLICATION, PLEASE CONSIDER IT
UNSUCCESSFUL.
1mo
An Independent Broker in Melkbosstrand has an opportunity on the west coast of Cape Town for a pro-active Administrator with aspirations to grow and who will complement our small, value-driven team.Key Responsibilities:Responsible for the implementation and improvement of current processes/ procedures that ensure the expedition to finalisation of all new and servicing business, you will:· Submit new and servicing business electronically;· Follow the new business and underwriting processes through to finalisation of all new client relationships & the on-going servicing of existing client relationships;· Conform to and ensure all FAIS/FICA/RDR compliance processes are adhered to;· Ensure all filing both hardcopy and electronically is kept up-to-date, and all data is backed-up according to office protocol;· Maintain production statistics;· Handle all additional duties related to the general office/business management as you develop into the job;· Maintain good relationships with pension/provident fund employers & members;· Process the monthly billing, additions/withdrawals/claims for pension/ provident schemes.Qualifications:· Matric and RE 5 exams, a non-negotiable RE 5 can be completed after an offer has been made;· 3-5 years previous, successful administrative experience within the financial services industry;· Fluency in English and Afrikaans.· Skill in all Microsoft computer packages as well as any industry related computer programmes; You will process accurately and efficiently a range of administrative instructions/tasks/requests from the team for our clients’ well-being.Experience with Avalon is advantageous, but not essential.Remuneration is commensurate with experience. Please do not submit a CV if you don't meet the experience requirements.Please contact admin2@finpreneur.co.za for an application form. If you do not hear from us within 21 days from application, then accept that the application was unsuccessful.
1mo
Busy panelshop required a parts administrator/ storeman, must be hardworking, have reliable transport, must be able to work under pressure, must have previous knowledge or experience in store/ dealing in vehicle parts. please email cv to costingbrc@gmail.com. Will be a 3 month contract first, then full time/ permanent
1mo
If you're on the lookout for a new job, you'll want to check out this listing! With an exciting company culture and great benefits, this could be the perfect opportunity for you. So don't miss out – apply today! Position: Administrative assistant to ManagementWe are looking for a young vibrant individuel with interest to build a career in real estateLet me start with the good stuff first:
> R8 250 basic salary
> R1000 cellphone allowance
Must haves:
> Own vehicle
> Own laptop & Cellphone
> Based in Cape Town
Skills:
> Real estate / rental experience would be preferred > Ability to work under pressure> Excel Fluent> Bubbly personality and social skills> Can stick to appointments
> Decent admin skills like answering emails, calls, sorting out maintenance issues, etc
CV can be sent to:
Stefan.conradie@rawson-developers.co.za
3mo
4
Are you a motivated individual with a flair for sales and strong administrative skills? Express Removals & Storage, based in Montague Gardens, is seeking someone like you!Become an essential part of our expanding team with the opportunity to grow over time.Key Responsibilities:Manage and coordinate client communications across Gmail, Qcontact CRM , WhatsApp etcOversee daily sales related admin tasks & call follow-ups.Assist in reception & warehouse; assist storage clients & call follow-ups.Software Used:Gmail / SheetsQcontact CRMSage Accounts SoftwareChatGPTWorking Hours:Monday to Friday, 8:00am - 5:30pmCompensation:R6000 per month starting salary, plus overtime opportunities (2 Saturdays per month required)How to Apply:To express your interest in this opportunity, please complete our online application form through the link provided below.https://form.jotform.com/221772475534056Kindly note that applications submitted via email will NOT be considered.We can't wait to welcome the newest addition to our growing team!
8h
1
We are looking for a responsible Administrative Assistant to perform a variety of administrative task. Duties of the Administrative Assistant include assisting in daily office needs and managing our company’s general administrative activities.send your cv to translatorscapetown@gmail.com
9mo
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