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1
THIS IS A NON-PERM ROLE
Executive PA who is client facing, admin oriented , can manage the end to end process , stakeholder engagement
- A resource who has experience is sales researcher / Equity will be an advantage
Purpose of the role
To assist the Institutional Equity Sales team across a range of administrative areas
Success criteria:
1) Free-up valuable client servicing time for the sales team (for calls, sales ideas, strategy & ECM work)
2) Enhance the back-office organisation of the team and cross-team collaboration
Responsibilities
Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:KYC/Onboarding:
Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.Research all basic info on 'address', 'registered address', Bi-weekly reporting on progress & bottlenecks.Equity Sales team members to maintain full legal responsibility on setup and initiation
Research Agreements and CSAs
Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment trackingMonitoring of engagements on Singletrack/ensuring no slippageCSAs: assist SA team with management of CSA payments
Broker Platforms:
Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)When necessary, loading of events on broker platforms.Active management of SA and SSA Equity Sales and Research contact details across all platforms
NDRs/Analyst marketing/Conferences/Travel:
Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)Assist team with booking client meetings at conferences (AIC, SAT)Assist team with own travel coordination
Client requests and administration:
Assistance with light client requests (e.g. sharing of research reports)Assistance of coordination of Events/Calls led by Equity SalesMaintenance of client database (Excel/Singletrack/Salesforce) – tracking and management of team changes, contact details & addressesAssistance with management of client distribution lists and access (email, but also research access on BBG/Factset)Broker votes: monitor, circulate, and track progressFiling: maintain an organised, secure, and cloud-based filing system for all relevant documentationArchiving of client meeting notes on Singletrack
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xOTUyNDAwNzE5P3NvdXJjZT1ndW10cmVl&jid=1207031&xid=1952400719
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8h
1
Job description:
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriatelyAnswering, screening and forwarding incoming phone callsAdministrative support across the organizationEnsure reception area is tidy and presentableDirecting customers for paymentsEnsuring Cleaners execute their functionsOrder front office supplies via Requisition ManagerBooking boardrooms via company intranetAssisting in-house laundry queriesBooking Couriers onlineAssisting with admin for company cellphone issuing and setting up processAssisting with company branded PPE (updates, tracking, sending and receiving samples etc.)Assisting with capturing of laundry invoicesSending weekly updates on company cellphones, branded PP, laundry invoicesDrafting business cards template for printing
Qualifying experience:
Matric3 - 5 years’ experience in a similar roleProficiency in Microsoft Office
Qualifying attributes:
Verbal and written communication skillsAbility to organize and plan carefullyAttention to detail and accuracyPleasant personalityUsing initiative on a daily basisMultitasking and time management skillsStress management skillsProfessional attitude and appearanceExcellent organizational skills
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTkxODk4NTIwP3NvdXJjZT1ndW10cmVl&jid=1749283&xid=3991898520
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9h
1
AIRFREIGHT EXPORT CONTROLLER / EDENVALE JHB JOB PURPOSE: Processing of shipments for air freight export. Ensure import air shipments are processed promptly and effectively.Minimum Requirements Matric or equivalent of Senior certificationMore than 2 years’ experience in airfreight productStrong knowledge and understanding of customer proceduresDangerous goods qualified Skills Quality focusPeople SkillsRequires little supervisionPressurized environmentExceptional communication skills (written and verbal) DUTIES On receipt of shipping instruction, arrange collection of cargo from shipperEnsure transport dept. collects good on timeCheck that GRV was received from warehouse once goods checked inArrange for cargo to be booked with airlineProcess export documentation (Air waybill, HAWB, COO, EIR1 etc.)Batch freight documents for exportArrange for customs examinationArrange for transport of goods to respective airlineMonitor receipt of signed waybill from airlineCheck test weight versa weight on documentsSend pre-alert of documentation to respective agent and to clientInvoice the file and quality approveArrange for delivery of documents to clientInvoice the shipment to the clientPrint P&L sheet and confirm accruals and revenue is correct and sign off sheetEnsure the funds for CBO shipments are paid and reflect in account prior to departureInvoice foreign charges where requiredPlace file in CMP status once P&L sheet is signed offAssist estimates team with air freight export quotation to clients when requiredFollow the standard process flow of the fileCheck if flights depart as bookedSalary - Market RelatedUndertakings – Criminal & Credit CheckApplication Process
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc0Njk1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1190713&xid=1109_74695
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2y
1
An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available.
Operational
* On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper
* Check that transport department collects goods on time
* Check that GRV was received from the warehouse once goods are checked in
* Arrange for the cargo to be booked with the airline
* Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable)
* Frame customs entry on behalf of exporter and submit to customs.
* Batch freight documents for export
* If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs.
* Arrange for transport of goods to the respective airline at the airport
* Monitor receipt of signed waybill from the airline
* Check test weight versa weight on the documents and if different notify the client and make required changes on the documents
* Send pre-alert of documentation to the respective agent and to the client
* Invoice the file and quality approve
* Arrange for delivery of the documents to the client
Financial
* Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team
* Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet
* Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure
* Invoice foreign charges where applicable
* Place file in CMP status once P&L sheet is signed off
Customer
* Assist estimates team with Air Freight Export quotation to clients when required
Process
* Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately
Quality
* Check if flights depart as booked and if necessary, inform the client and agent of new details
Knowledge & Experience
* Matric or Senior Certification equivalent
* More than 2 years' experience in airfreight product
* Must have a good understanding of customs procedures.
* Dangerous Goods qualified
Skills
* Communication skills
* Ability to work under pressure
* Requires little supervision
* Strong team player
* Ability to integrate with team members and a team environment
* Attention to detail
* Quality Focus
Attributes
* Building customer loyalty
* Contributing to team success
* Adaptability
* Building trust
* Continuous learning: Quality Orientation
Training
* Induction
* Quality Training
Knowledg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQ4MTUwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1235255&xid=1555_48150
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2y
1
Gijima is a complete personnel consultancy for the selection and recruitment of staff, from trainee to executive level.
To assist the Institutional Equity Sales team across a range of administrative areas
Enhance the back-office organisation of the team and cross-team collaboration
* Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:
* KYC/Onboarding:
* Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.
* Research all basic info on 'address', 'registered address', SEC info, etc.
* Bi-weekly reporting on progress & bottlenecks.
* Equity Sales team members to maintain full legal responsibility on setup and initiation
* Research Agreements and CSAs
* Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment tracking
* Monitoring of engagements on Singletrack/ensuring no slippage
* CSAs: assist SA team with management of CSA payments
* Broker Platforms:
* Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)
* When necessary, loading of events on broker platforms.
* Active management of SA and SSA Equity Sales and Research contact details across all platforms
* NDRs/Analyst marketing/Conferences/Travel:
* Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)
* Assist team with booking client meetings at conferences (AIC, SAT)
* Assist team with own travel coordination
* Client requests and administration:
* Assistance with light client requests (e.g. sharing of research reports)
* Assistance of coordination of Events/Calls led by Equity Sales
* Maintenance of client database (Excel/Singletrack/Salesforce) – tracking and management of team changes, contact details & addresses
* Assistance with management of client distribution lists and access (email, but also research access on BBG/Factset)
* Broker votes: monitor, circulate, and track progress
* Filing: maintain an organised, secure, and cloud-based filing system for all relevant documentation
* Archiving of client meeting notes on Singletrack
*Hiring considerations:* Someone “known, dedicated, motivated, and very competent”
Excel, Singletrack/Salesforce
Excel, Singletrack/Salesforce
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQ1NjYzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1234527&xid=1555_45663
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2y
1
An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available.
Operational
* On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper
* Check that transport department collects goods on time
* Check that GRV was received from the warehouse once goods are checked in
* Arrange for the cargo to be booked with the airline
* Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable)
* Frame customs entry on behalf of exporter and submit to customs.
* Batch freight documents for export
* If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs.
* Arrange for transport of goods to the respective airline at the airport
* Monitor receipt of signed waybill from the airline
* Check test weight versa weight on the documents and if different notify the client and make required changes on the documents
* Send pre-alert of documentation to the respective agent and to the client
* Invoice the file and quality approve
* Arrange for delivery of the documents to the client
Financial
* Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team
* Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet
* Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure
* Invoice foreign charges where applicable
* Place file in CMP status once P&L sheet is signed off
Customer
* Assist estimates team with Air Freight Export quotation to clients when required
Process
* Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately
Quality
* Check if flights depart as booked and if necessary, inform the client and agent of new details
Knowledge & Experience
* Matric or Senior Certification equivalent
* More than 2 years' experience in airfreight product
* Must have a good understanding of customs procedures.
* Dangerous Goods qualified
Skills
* Communication skills
* Ability to work under pressure
* Requires little supervision
* Strong team player
* Ability to integrate with team members and a team environment
* Attention to detail
* Quality Focus
Attributes
* Building customer loyalty
* Contributing to team success
* Adaptability
* Building trust
* Continuous learning: Quality Orientation
Training
* Induction
* Quality Training
Knowledg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzM4OTA1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1231755&xid=1555_38905
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2y
1
3-4 MONTHS CONTRACT BASIS The Records Coordinator ensures the provision of high quality administrative and operational support services to the organisational records management function. The incumbent will be responsible for:Managing paper records and documents submitted to Records Management, throughout their lifecycle (including scanning and indexing);Ensuring that vital records are required in the administrative functions of the organisation are preserved as needed by the organisation, policy and regulation;Collecting, processing, retrieval and accessibility of archival material as well as supplying information on records according to relevant policies, work instructions and guidelines;Using relevant knowledge and experience to protect the integrity of the records against alterations, removal, damage or theft and ensure that a record is complete;Participate in the implementation of Electronic Records Management Systems;Assist all Divisions with their records management processes. AREAS OF RESPONSIBILITIES: The key performance areas of the role will focus on, but not limited to: 1. Timeous and correct physical in-house filing of Documents and Records in Records RoomKeeping track of whats taken out/returned to Records Room issuing files and documentsPhysical maintenance of the filing room in accordance to National Archive regulations (Cleaning and security) Capturing of invoicesFile returned cheques in numerical orderCommercial paper in numerical order/date order from settlement agentsCreate new files after approval from Records SpecialistCreating and update of file mapsEnsuring that sufficient filing consumables are available 2. Document Management and Information flow Newspapers and journals circulationCut relevant newspaper articles for record keepingEnsure that documents and records are filed according to the file plan, RM policies and proceduresUpdate and control Central Register for documents and actions requiredWorking closely with all Divisions, ensure that their documents and files are filed correctlyKeep and update registers for documents management on a regular basisDistributing post and documents to relevant employees, offices or other destination (in & out trays) at least 2 times a dayOpen mail, update the Invoice Register on a daily basis with all the invoices received, and distribute to relevant employeesPrint invoices received through invoice inbox and distributeAssist with annual file auditTracking of files being booked out of filing room and returned 3. Library Administration Process and capture new library materialsHandle Library Requests and issue of Library materialManaging the Library registerFile Library Materials 4. Archival Management Preparing records for disposal and archiving (sorting & arrangement, barcoding, listing
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzkxMjkxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1229129&xid=1109_91291
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2y
1
Customer Overall account management First point of contact for clientSourcing of product according to customer brief/specsCosting sheets in Excel FOB pricing, shipping factors, dutiesQuoting customer $/ZAR pricing of product/rangesCost negotiations, calculating profit margins, calculating budgets based on forecastsListing of new itemsChecking POs have correct qty, price and delivery dateSending of samples, following up on approvals/commentsUploading inspection reports, test reports and images to portalsUploading Declared Shipment Quantities onto portal per itemFollowing up and receiving customer forecastsMonitoring stock levels in Syspro, ensuring stock is ordered and delivered on timeEnsuring customer orders get processed so deliveries can be made on timeCalculating deal pricing and presenting dealsSending and implementation of price increases/changesAssisting where necessary with delivery bookings Supplier Overall product management Sourcing of product according to briefs, but also new productRequesting pricing from factoryCost negotiations with factoryChecking MOQs and order configuration for FCL/ shipment consolidationsProduct development materials, colours, coatings, prints, packagingRequesting Proforma invoices, creating briefsheet/spec sheet per item, backstamps, shipping marksEnsuring POs are correct re price, qty, specs, delivery dates before sending to factoryFollowing up on deposit paymentsSampling process development samples, pre-production samples, pre-shipment samplesFollowing up on sampling timeInternal QC of product and labelling before sending to customerSending through sample approvals/comments/changes to factoryEnsuring production commences on timeOrdering price ticketsQC/Inspection reports checking inspection reports of productionDouble checking packing lists and invoicesSending through approvals and authorizations to ship to factoryFollowing up on shipment time, ETA Additional duties Sort out returns queries, damages, replacements, product issuesOpening of parcels/preparing of parcels, packaging, waybillsStock takesGeneral admin
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgxMTQyX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1209772&xid=1109_81142
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2y
1
This dynamic Global law firm based in central Sandton has an excellent opportunity for a Credit Controller to join its busy Credit Control and Revenue team. Knowledge of Elite 3EAccurate production of all client billing submissionsEnsuring that all bills submitted for processing comply with relevant VAT and Attorney Account RulesMaking sure that all bills are checked for accuracy and internal consistency before they are processedPreparing full and partial credit noteOpening new clients and mattersPrinting and distributing WIP list.Dealing with time recording queries from fee earners and secretariesRegular credit control and checking that payments have been receivedChasing clients by telephone and email to ensure involves are promptly settledAssisting with the production of statements and chaser lettersUpdating progress of collection on the management systemThe ideal candidate will ideally have credit control experience and familiar with Elite 3E. If not, they will have accounts experience, with a law firm or a professional services business. An understanding of billings or credit control is essential. The position will suit a conscientious and methodical person with a good eye for details. The Law Firm tend to promote from within so there is a clear career development opportunity for the right candidate as well as the chance to work in dynamic and vibrant team.Ensure KPI targets are met in line with the firm’s policiesMinimizing bad debt through meeting collection targetsAttend to accounts receivables queries ensure they are resolution promptlyFollowing up on non-paying clients (companies and individuals)Liaising with 3rd parties to resolve accounts receivables disputesEnsuring monthly invoices, statements and reports are sent out timeouslyMaintaining and continually building relationships with customers and colleagues to ensure sound working relationshipsEnsuring that all collection targets are metAllocating of client receipts by ensuring that all bank statements are captured in order to complete bank reconciliations on a monthly basisManaging of company debt by following overdue invoices telephonically and via emailsIdentifying monies in Trust accounts which should be used to clear invoices and allocating accordingly upon receipt of instructions from clients/ attorneysAssisting the Management with preparing monthly and year end reports relating to accounts receivables and audit preparationsClient accounts maintenance and ensuring internal controls are followedPreparing and capturing of month end journals relating to accounts receivablesMaintaining financial records for future retrieval such as invoices, bank statements and statements Generating client age analysis for the debtors’ team Book value of R50mil
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY4MDgxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1168130&xid=1109_68081
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2y
1
Main purpose of the job: To perform various administrative and driver tasks to support the operations staffThe Office Assistant/Driver will undertake a variety of activities in the officeLocation: Pretoria - Tshwane Key performance areas: Manage the procurement and distribution of airtime to all project teamsMaintain project files and records so they remain updated and easily accessibleSort and distribute tools and resources to all facilitiesAssist with bulk printing for facility-based staffAssist with submission of invoices and payments follow-upTake minutes of meetings during procurement-related meetingsAssist in office management and organization proceduresMonitor stocks of office supplies and report when there are shortagesAssist in making travel arrangements and booking venues for conferences and eventsFulfill messenger and driver duties for the teamTransporting employees to and from meetings and the facilitiesCollecting and delivering classified documentsRendering fleet management supportMaintaining knowledge on the policies and procedures applying to the working environment, particularly regarding vehiclesDoing other ad-hoc functions as determined by the Office ManagerRequired minimum education and training: Matric Computer literate in standard MS Office packages A valid code 10 driver’s license with PDP and no endorsements Required minimum work experience: 2 Years’ relevant experience Desirable additional education, work experience, and personal abilities: Proven experience as an office clerk or other clerical positionWorking knowledge of office devices and processesVery good knowledge of MS OfficeExcellent communication skillsVery good organizational and multi-tasking abilitiesKnowledge of the Road Traffic ActMust manage vehicle appropriatelyHigh level of trustworthiness and reliabilityPhysically fit Excellent communication skills self-disciplineDemands of the job: Able to work in a demanding environment and adapt to changesMust be contactable after hours for any unplanned emergencies or queriesTO APPLY: Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market. AJ Personnel is fully POPIA Compliant. Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 09 March 2022.Wits Health Consortiu
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5Njk5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1175910&xid=1109_69699
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2y
1
Capturing of bank statement transaction on Agresso to the correct GL allocation as per statement.Ensuring that the bank reconciliation balances with the closing balance on the bank statement at the end of the month.Ensuring that the opening balance on the bank statement agrees with the closing balance from the previous month, reconciling the bank as per statement.Importing bank statements on Agresso Printing all the reports and reviewing/signing the Recon. (CB10)Capturing bank fees, Refunds and once off payments.Two SA , including a USD/CFC cashbook, Two Mauritius and 2 Mozambique Cashbooks Inter company and call transfers between bank accounts and Mozambique payments liaising with Standard Bank MozambiqueLoading of payments Check the payment requisition & banking details are attached.Do an account verification for new suppliers on the bank.Payments are loaded to the correct account name, bank account number and the correct amount as it appears on the payment requisition.Ensure that payments are loaded from the correct bank profiles/accounts. Checking for any rejection on the bank.TECHNICAL COMPETENCIES Accounting (basic) Diploma in Bookkeeping, 2 years experience in similar roleDemonstrate a foundational knowledge and skill in terms of accounting practices. Grasp the concepts and be able to implement debits, Credits, and other accounting tools.General computer literate to at least Intermediate level (Windows, MS Word and Excel)Excellent professional work standardAbility to work under pressure, multitask and prioritizeProblem solving skillsExcellent time management and organisational skillsAttention to details and high level of accuracyAble to effectively communicate at various levels, Financial Accountant/ Finance Manager/ CFO, Internal stakeholders / Other department resourcesAdhere to deadlines Balance Sheet ReconsPreparing the unallocated receipts recon (12001) Bank accounts recons.Process and Pay 3 Suppliers (Avis, Europcar and FCG) Accurately prepare monthly reconciliations of Creditors Account Statement against the Age Analysis;Check creditor invoices for accuracy before processing on the ERP system;Ensure creditor invoices are recorded against the correct cost center/GL account;Ensure that TAPs payment policy is enforced;Ensure that the creditors invoice is authorized by the respective cost center owner before processing and making payment;Ensure that creditors reconciliations are performed for all creditors apart from those supported by a signed contract and monthly utility expenses;Address in collaboration with business, where a
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5NTMwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1175762&xid=1109_69530
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2y
1
Qualification MatricRelevant qualification (Transport Diploma) is advantageous Requirements Drivers licensePrevious operations, sales, and customer service experienceGeographical background requiredUnderstanding of relocationsUnderstanding of cross border transport documents and clearance procedures (Not negotiable)Willing to work extended hours Duties Onsite survey visitsQuoting for removal of household and commercial goodsMeetings with clientsExport and import documentation ( Cross border related )Working closely with clearing agentsPODsInvoicingDebtor follow upsMarketing to help generate businessAssist with truck bookings, Printing of job sheets and balancing driver logsRoute Planning
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzcwMDU0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1177548&xid=1109_70054
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2y
1
6 Month Contract Role A medical Company based in Sandton is looking for a Billing Specialist to join the team for a 6-month contract role. Skills:Maintain client service principles to ensure client expectations are met.Liaison with practitioners and medical aids.Deal with client queries in an effective consumer-centric mannerMedical Aid follow up on Rejections and successful rework resulting in payment receipt from FundersAccurate Billing using an EDIExtremely proficient in MS excel and wordGood communication skillsReliable and professionalOrganizedGood time management skillsTeam playerDedicatedFast learnerMotivatedEasy to work withExtremely fluent in EnglishFluent in another language is advantageous (Afrikaans, etc) Duties:• Full Debtors function - Managing 45 Medicare pharmacy stores, full debtor’s books• Collections and reconciliations, banking, overseeing allocations• Control of all weekly invoicing and credit notes• Approval of credit limits, monitoring of accounts, opening accounts• ITC and credit checks• Hand over accounts, liaise with lawyers, all old debt collections• Resolve account queries, and outstanding payments, allocations of payments• Approval of customer accounts, credit limits / Monitoring of credit limits, re-evaluating and increasing, decreasing of customer credit limits and accounts, credit checks, ITC and Bank codes, monthly statements, invoicing, journals, debit, and credit notes• Sending of monthly statements and invoices• Weekly and monthly debtors report on the overdue account• Managing staff accounts• Liaise with Medical aids regarding payments, reversals, claim resubmissions, etc.• Patient refunds• Reconciliation of Bank Statements• Resolve account queries from patients and medical aids• Print and send out client statements• Pull out reports for Management as and when required• Process cheques, credit card, and cash payments• Petty cash management• Allocation of payments to patients’ accounts• Prepare Scheme Payment Report showing all payments from Medical Aids• Deal with overdue accounts, call patients for overdue accounts and do handovers for unpaidaccounts• Weekly debtors report on overdue accounts• Process debit orders and monthly credit card payments• Process staff medication accounts• Prepare and manage the Age Analysis• Sort company post• Attend to walk-in patients with account queries• Prepare month-end reports• Assist with front desk duties as required• Ad-hoc duties related to the position• Assist the Financial Manager and CFO as required• Monthly invoicing of Medical Schemes• Do account journals and reversals•
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzUwNzAxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1183554&xid=1108_50701
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OperationalOn receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipperCheck that transport department collects goods on timeCheck that GRV was received from the warehouse once goods are checked inArrange for the cargo to be booked with the airlineProcess export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable)Frame customs entry on behalf of exporter and submit to customs.Batch freight documents for exportIf applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs.Arrange for transport of goods to the respective airline at the airportMonitor receipt of signed waybill from the airlineCheck test weight versa weight on the documents and if different notify the client and make required changes on the documentsSend pre-alert of documentation to the respective agent and to the clientInvoice the file and quality approveArrange for delivery of the documents to the clientFinancialInvoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service teamPrint P&L sheet and confirm accruals and revenue is correct and sign off the sheetEnsure that the funds for CBO shipments are paid and reflect in the account prior to departureInvoice foreign charges where applicablePlace file in CMP status once P&L sheet is signed offCustomerAssist estimates team with Air Freight Export quotation to clients when requiredProcessFollow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediatelyQualityCheck if flights depart as booked and if necessary, inform the client and agent of new details
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzg5NzY3X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1223320&xid=1109_89767
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*MAIN RESPONSIBILITIES*
* (Bank reconciliation (Main, Money Market, CFC, Credit Cards, Salary, Other accounts))()
* Xero Accounting update uploaded by Bookkeeper
* VAT 201 Calculations
* Preparing branch management accounts
* (Month End - confirming daily banking (Cash Control reconciliation))()
* Final step to balance freight forwarder + actual stock received + scanned
* Review Rental Inv for RZT Zelpy 4512 (St Andrews) and Abelia Road tenant prepared by Bookkeeper
* Additional ad hoc financial functions as assigned from time to time.
* SARS monthly related declarations (Vat Audits – Prepare paperwork for auditors to review & submit)
* Manage Daily Cash Flow
* Loading of EFT, transfers, FOREX & fx transfers, global receipts, global transfers (deals), payroll payments for authorization
* Balance Sheet Report
* Forex – Manage deals triggered, supplier rate sheet, manage supplier & freight sheet, forex spent report
*General administration*
* Compile, analyze, prepare and review internal and external management accounts on a monthly and annual basis
* Conduct financial analysis on management accounts providing interpretation and commentary and ensuring data integrity
* Manage and facilitate the annual budget process in line with agreed deadlines
* Manage internal and external audits
* Prepare and present annual audit packs according to deadline requirements
* Ensure clean audit reports for the companies
* General ledger integrity – balance sheet reconciliation
* Ensure compliance of all finance related processes
* Regulatory compliance and assessment of regulatory change
* Implementation of systems and controls
* Provide an efficient credit control system
* (Export and import bank statements in XERO)()
* Review Petty Cash updated by Finance clerk
* Management of creditors
* Maintenance of the bank clearing account
* Supervising of debtors
* Importing of salaries journals
* Balance sheet reconciliations
* Save all proof of payments on a daily basis and bank statements on a monthly basis (send to Bookkeeper to print)
(Overlook the following Bookkeeper functions: Data capturing, book keeping and general accounts maintenance)()
* Once a week ALL bank accounts must be imported onto the accounting software XERO.
* Once a week ALL bank accounts must be reconciled and cash book transactions must be correctly and accurately allocated to their respective accounts within XERO.
* Review ALL third-party suppliers/creditors invoices must be captured and reconciled running the month end procedures.
* Review ALL third-party customers/debtors’ invoices must be captured and reconciled running the month end procedures.
* ALL content of the containers, year to date, must be captured and reconciled during the month end procedures. This includes reviewing the Freight Forwarder captured by the Bookkeeper. Foreign Supplier invoices captured by Finance Manager
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzEyNDQ0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1149638&xid=1555_12444
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Company situated in Meyerton is urgently looking for a Sales Admin. Must be well spoken and presentable, preferably reside in the Vaal Triangle and have min 3 years exp. Grade 12, Some Accounting knowledge an advantage Use of pastel accounting system Skills: Typing, Accuracy, Numerical, Eye for Detail. Job Profile Save new Bill of Materials on system, notify sales team Maintenance: Contracts Instructions Training List (External) Send customer documents (BEE/ISO/Data Sheets/Test Reports) Keep track of any large orders on joints and terminations for re-ordering purposes Assemble supporting documents for Quotes & Tenders, assist with tender preparation Booking out samples, for customers and internal Arranging accommodation for External Sales when requested Customer Sales split per sales rep, issue to each rep Preparing customer sales spreadsheets for Airshrink and CIP for GM Stock Availability Check Update & send Sales Contact List Assist External Sales on VIP/Pastel pricing enquiries Eskom support on Tender/OLT/ General Docs & Website - Access the Eskom DT Website to source a spec or drawing requested - Annual Subscription & renewal Copies & Scans Notifying sales of meetings etc. Keeping the no quote list up to date monthly, email to managers and reps Internal training register Check BOMs for when offcuts can be used Liaising with suppliers as requested Working through RFQs and mark what should be addressed. Return note issues, issue credit note requests to administrator to process the credit Agrinet / Sasol system Log/confirm/invoice orders Invoice enquiries to resend etc. Update customer details on Pastel e.g.: delivery addresses B/O reports Cross border docs (Exports) Update & maintenance of sales codes and customer markets on Pastel and printing the sales code analysis for External Sales Manager Opening of COD customer accounts Certificate of Analysis for Customer when requested Quote Log & Register Customer functions & training Arrangements Name Badges Invites Welcome sign
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzU3NDE0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1122413&xid=1109_57414
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Internal Sales - Vaal - Meyerton
Duties
* Save new Bill of Materials on system, notify sales team
* Maintenance:
Contracts
Instructions
Training List (External)
* Send customer documents (BEE/ISO/Data Sheets/Test Reports)
* Keep track of any large orders on joints and terminations for re-ordering purposes
* Assemble supporting documents for Quotes & Tenders, assist with tender preparation
* Booking out samples, for customers and internal
* Arranging accommodation for External Sales when requested
* Customer Sales split per sales rep, issue to each rep
* Preparing customer sales spreadsheets for Airshrink and CIP for GM
* Stock Availability Check
* Update & send Sales Contact List
* Assist External Sales on VIP/Pastel pricing enquiries
* Eskom – support on Tender/OLT/ General Docs & Website
* Access the Eskom DT Website to source a spec or drawing requested
* Annual Subscription & renewal
* Copies & Scans
* Notifying sales of meetings etc.
* Keeping the no quote list up to date monthly, email to managers and reps
* Internal training register
* Check BOM’s for when offcuts can be used
* Liaising with suppliers as requested
* Working through RFQ’s and mark what should be addressed.
* Return note issues, issue credit note requests to administrator to process the credit
* Agrinet / Sasol system – Log/confirm/invoice orders
* Invoice enquiries – to resend etc.
* Update customer details on Pastel e.g.: delivery addresses
* B/O reports – Hellermann/Pupkewitz
* Cross border docs (Exports)
Update & maintenance of sales codes and customer markets on Pastel and printing the sales code analysis for External Sales Manager
* Opening of COD customer accounts
* Certificate of Analysis for Customer when requested
* Quote Log & Register
* Customer functions & training
Arrangements
Name Badges
Invites
Welcome sign
Certificates
* Customer Training Support & maintenance of documents
* Sending/logging of Customer credit applications, trade reference checks, opening of new accounts
* Complete vendor forms/applications that customers request
* Consignment stock (Maintenance)
* Request Status report for overseas shipments from Operations Manager
* Stationary requisitions
* Handling overflow telephone calls
* Filing / Gen. office duties (Inc. Files for meetings held by Ext & Int Sales)
Grade 12, Some Accounting knowledge an advantage
Pastel
R12 000pm
APPLY ON-LINE
NO CALLS
Grade 12, Some Accounting knowledge an advantage
Pastel
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzcyMzNfXzQ5Nz91dG1fc291cmNlPWd1bXRyZWUmdXRtX21lZGl1bT1mZWVkJmtleXdvcmQ9&jid=1136524&xid=1555_7233
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2y
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