Job - Ad posted by Nicolene

Our established Logistics company in Durban is seeking an executive Personal Assistant. The role requires both independent and collaborative work.

Job Description:

Act as the point of contact between the manager and internal/external clients

Screen and direct phone calls and distribute correspondence.

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments.

Make travel arrangements.

Take dictation and minutes.

Source office supplies

Produce reports, presentations, and briefs.

Devise and maintain office filing system.

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Maintaining comprehensive and accurate records

Performing minor accounting duties

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Answering phone calls in a polite and professional manner

Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Requirements:

Minimum 3 years working experience as an Executive PA

Must have strong planning and organizational skills as well as administrative skills

Must be computer literate

Excellent communication

Must be able to multi-task

Must have critical thinking and problem solving skills

The ability to work well under pressure and pay attention to detail

Please send CVs to: leeann@imagefreight.co.za

Only successful candidates will be contacted.