Job - Ad posted by Nicolene

RECEPTIONIST / ADMIN ASSISTANT

KwaZulu Natal, Durban

Salary Package: Depending on experience.

Durban. An opportunity exists for a competent, meticulous Receptionist / Admin Assistant to join a large, well-known Freight and Logistics Company. This position will be based in Durban.

• answering telephone calls to take messages from clients or to provide information.
• receiving walk-in customers and guests and making them comfortable
• directing or escorting guests or visitors to specific areas or correct offices
• creating, adjusting, or cancelling appointments when necessary
• faxing, scanning, mailing, and filing documents.
• informing other members of staff about visitors or cancellations
• entering customer details into the company's records or database
• copying, filing and maintaining digital or paper records
• assisting the human resource team with recruitment, onboarding, and termination of employees
• maintaining the office space and re-stocking office supplies
• handling all incoming and outgoing correspondence
• performing other administrative work like typing, proofreading, and transcription.
• Taking and recording minutes for the Operations Department
• Preparing the boardroom for meetings
• Assisting the HR department in organising functions and community outreach programmes.
• Organize the reception area while complying with office procedures, rules, and regulations.
• Arrange meetings, schedules, and travel accommodations for senior staff.

REQUIREMENTS

• Qualification in Administration and / related field
• At least 2 years of experience in administration and reception, switchboard or secretariat duties.
• Some experience in the Transport / Freight industry an added advantage.
• Proficiency in Microsoft Package essential.
• Decent and presentable.
• Between the ages of 25 and 35 years.

· Excellent organizational skills and attention to detail.

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Communication will only be done with successful candidates.