Junior Administrative Assistant

Junior Administrative Assistant

DUTIES AND RESPONSIBILITIES

1. Administration of stock movement within Pastel system

Transfer of stock between warehouses for outsourcing purposes

Process of in-house packaging, bulk orders and hand-stock job cards

2. Administration of Eastern Cape or Western Cape customer orders.

Process all customer orders received via B2B into Pastel

Issue picking slips to respective warehouse for picking.

Match picking slips to invoices once confirmed by warehouse.

Ensure that all processed invoices are complete and accurate in terms of customer details, product description, quantities, prices, lot numbers & discounts (if applicable)

Report “out of stocks” to Dispatch Manager

Ensure that all goods leaving premises is accompanied by a valid tax invoice.

Process of returns, claims and credits for all warehouses.

Monthly reconciliation of stores to check sales and stock flow and reordering to stock levels.

3. Perform receptionist functions

Answer incoming telephone calls, screen and direct calls to appropriate personnel or department.

Take and deliver messages when personnel unavailable.

Provide relevant information about company products to callers.

4. Monitor visitor access and maintain security awareness

Tidy and maintain the reception area.

Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel.

5. Provide administrative support to team

Assist team members when necessary.

Assist with financial year end stock-take.

Must have sound knowledge of pastel evolution.

Must reside close to Lansdowne area.

Some debtors and creditors knowledge would be an advantage.

This mandate is not exhaustive and will be updated as things move along.

email - ghouwa@spicemecca.co.za

(no calls will be entertained, and only shortlisted candidates will be contacted)