Executive Assistant

 

The Executive Assistant works closely with the Head of Research on her personal and professional administration, while also providing support as needed w.r.t. family and other personal matters. Her responsibilities fall into three key areas
1. Assistance with companies projects and administration – duties include, inter alia:
Research and fact-finding assistance
Preparation of reports and presentations
Assisting with project development and coordination
Ad hoc admin, such as preparation and transmission of POE’s

Personal Assistance to the Head of Research – duties include, inter alia:

Managing her diary – organizing meetings; liaising with relevant parties; fielding requests for her time and duly prioritizing them; updating her calendar and ensuring that salient details, such as meeting locations, are accurately communicated; reminding her about upcoming appointments and ensuring that she is prepared for them
Booking and arranging business and personal travel
Organizing team meetings and other events
Accompanying the Head of Research to outside meetings, as needed.

Home Executive Support – duties include, inter alia:

Shopping for food, supplies or other items, as needed
Running errands.

SKILLS REQUIRED:
Excellent written and oral communication skills in English
Attention to detail
Effective time-management skills
Proficient in Excel and Powerpoint (able to create tables and charts)

Tech Savy (knows their way around Zoom and MS Teams) 
Province: Western Cape Southern Suburbs
Education level: Diploma
Own transport required: Yes
Travel requirement: Occasional
City: Cape Town
Type: Permanent 6 months
Job level: Mid
Benefits: Cellphone allowance