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Restaurant Finance position
Reason for Reporting
A restaurant and deli in Constantia is looking for a junior finance clerk which will also support the storeroom staff.
Candidates need to be able to travel to Constantia daily,
Job Description – Finance Admin and Stores Support
Key Functions
Dealing with the cash onsite
o Processing Cash Ups
o Completing the Cash Up spreadsheet including importing EFT, SnapScan, Yoco and Credit Card info from bank statements
o Ordering, collecting, Making Floats and distributing change to the cashiers
o Counting all cash on hand Every Friday and for month end reports.
Supplier accounts (Stock loading)
o Ensuring all invoices are captured & filed timeously
o Monitoring flow of information into Sage
o Preparing weekly payment schedules
o Weekly and monthly reconciliation of supplier accounts
o Providing back-up for capturing GRVs if Anam off sick/away
Controlling stock movements between sites
o Ensuring all stock movements are captured timeously (kitchen use, wastage etc)
o Capturing stock from stock sheets at month end.
o Pies, Smoked Salmon to be counted every morning Monday to Friday.
o Ensure that Bar Count is done Monday, Thursday and Friday.
o Receiving and issuing of
General Bookkeeping
o Working daily in Sage Accounting processing all transactions
o Reporting to accountant as required
Monthly preparation of payroll information
o Collating timesheets, leave information and deductions for payroll system
o Printing & collating payslips & timesheets for distribution to staff
o Ensuring all statutory deadlines and requirements are met
Staff Filing
o Confidential filing of staff information
o Update on permits and passports monthly who is outstanding
o Ensure everyone has a contract and staff forms who have been recruited and add to payroll once employment is confirmed and documents in order
Ad-hoc
o Tend to Charmaine’s ad-hoc enquiries
Storeroom backup, support and relief.
Admin backup and support and relief.
Deadlines
Weekly
• Suppliers
o Cut off 4pm on Wednesday on sage
o Thursday morning run schedule and send to Charmaine
o Friday load for payments post queries being answered.
• Payroll
o Send hours to Zuko/Charmaine on a Thursday
o Edit hours on a Friday
o Process deductions and loans on a Friday.
o All leave taken to be communicated to Accounts dep timeously.
• Monthly
o Denise to Beverly will s deadlines for the following
o Suppliers and recons
o Payroll hours and Deductions recon
o Cash up recons and cash on hand count
o bank reconciliations
o intercompany loan account reconciliations
o vat input and output check
Send a cv and salary expectations to cvfordlc@gmail.com
Applications will only be accepted via email, do not DM, message or phone.
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